RRF Project Assistant (Shelter / NFI) at International Organization for Migration - IOM

SVN No. : SVN2023.78

Context

• Established in 1951, IOM is a Related Organization of the United Nations. As the leading UN agency in the field of migration, it works closely with governmental, intergovernmental, and non-governmental partners.
• IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
• Nigeria has witnessed an increase in violence since the beginning of 2015, causing a major humanitarian crisis. IOM and the Humanitarian community have expanded their scope of intervention beyond Maiduguri itself, to the entire North East and North West, into priority satellite sites where IOM staff are delivering humanitarian and development support to displaced populations and host communities.
• Under the overall supervision of the Head of the sub-Office, direct supervision of the Rapid Response Fund (RFF) Grant Project Manager, and working in close coordination with the Shelter/NFI unit, the incumbent will be responsible to carry out implementing partner support activities according to IOM Rules and Regulations.

Core Functions / Responsibilities

• Provide technical support to SNFI Implementing Partners and monitor their activities to assure that they meet the Shelter/NFI/CCCM Sector and SPHERE Standards, from planning to post-implementation stages.
• Provide technical support in reviewing designs and Bills of Quantities for emergency shelters.
• Provide technical support to the SNFI Implementing Partners regarding needs assessments, market assessments for shelter materials and non-food items, as well as Quality Control processes to ensure items meet required specifications.
• Provide technical support in drafting information materials about good emergency shelter construction and maintenance.
• Conduct regular site visits to verify if SNFI projects are progressing as reported and as per the agreed project proposal narrative, indicators, and work plan.
• Visit potential SNFI Implementing Partners and participate in the evaluation of their programmatic knowledge and reporting mechanisms according to the project's checklists.
• Participate in the assessment of potential SNFI Implementing Partners to determine their ability to carry out project activities before sub-grants are awarded.
• Draft regular monitoring reports on SNFI sub-grantee activities and achievements to feed into both IOMs internal and external situation reports.
• Keep track and provide reports on any challenges and delays by implementing partners in the field.
• Attend Shelter/NFI/CCCM Sector meetings and prepare minutes of meetings where needed.
• Assist in facilitating photo and video documentation of active SNFI projects for improved reporting and visibility.
• Follow up on donor visibility and adherence to donor policies.
• Accompany the RRF Project Manager, donor, and/or other interested visitors to project sites, providing inputs on progress and overall context.
• When required, assist in reviewing the SNFI sub-grantees submitted narrative and weekly reports, and provide the RRF Manager with feedback that will directly affect the approval of partner weekly and final reports.
• Carry out follow-up visits to project sites at established intervals after project completion to assess/measure the degree of impact as determined by the RRF Project Manager.
• Undertake any further duties as may be assigned by the RRF Project Manager

Required Qualifications and Experience
Education:

• Graduate Degree in Civil Engineering, Architecture, or relevant field from a recognized institution.

Experience:

• At least 3 years of relevant professional experience in the fields of architecture/engineering in the construction industry and/or humanitarian response.
• Experience in the humanitarian Shelter and NFI sector is desirable.

Skills:

• Strong communication skills with the ability to effectively and persuasively present information in a variety of settings and formats.
• Familiar with quality control systems.
• Knowledge of local construction techniques and materials, with knowledge of humanitarian shelter designs an advantage.
• Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc).
• Versatile in the use of design-related software (e.g. AutoCAD) and ability to prepare schedules/bills of quantities and cost estimates.
• Ability to prepare clear and concise reports.
• Must have strong analytical and planning skills;

Languages:

• For all applicants, fluency in English is required (oral and written).

Desirable:

• Working knowledge of other UN languages is an advantage. Knowledge of Hausa, Kanuri, and/or other local languages is desirable.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments

Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respect and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.

Core Competencies - Behavioural Indicators - Level 1:

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other:

• Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
• An appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
• The appointment is subject to funding confirmation.
• Women with the above qualifications are encouraged to apply.