Risk Management and Contracts Director at Chemonics International

About the Role

• We are seeking a Risk Management and Contracts Director to provide long-term support to the project office team in Nigeria. 
• This position will be based in Abuja, Nigeria, and will report to the PMU Director, the Deputy Country Director of Operations, and the Lead Risk Manager, GHSC-PSM Risk Management, for performance, daily activities, and compliance and ethics respectively.
• The GHSC-PSM Risk Management team provides both proactive and responsive support to the GHSC-PSM headquarters teams and project offices on contractual and regulatory compliance as well as supply chain logistics, risk management, and technical activities. 
• The Risk Management and Contracts Director serves as an extension of the GHSC-PSM headquarters Risk Management Team and has delegated authority for the review of firm binding documents in accordance with the project authorities matrix.
• The Risk Management and Contracts Director serves as a subject matter expert for supply chain procurement and strategy, USAID regulatory compliance, and subcontracting business practices. 
• The Risk Management and Contracts Director coordinates with the Nigeria office Executive Management Team, the Risk Management team, and project management support units. 
• She/he works closely with the project office Decentralized Procurement and Contracts teams to serve as an expert resource for compliance related matters, to review and provide supply chain guidance for technical procurements, and to support best practices, ongoing quality control, and continual improvement. 
• We are looking for individuals who have a passion for making a difference in the lives of people around the world. 

Responsibilities

• Serves as a quality control and assurance officer for procurement guidance and outputs to ensure consistently high standards in accordance with USAID and U.S. government regulations, Chemonics corporate policies, laws of Nigeria, Global Fund policies and procedures and any supplemental policies developed specifically for GHSC-PSM
• Conducts compliance reviews of RFQs/RFPs, subcontracts, and procurement documentation (including selection and negotiation memos) to ensure consistency with Chemonics and GHSC-PSM procurement process
• Supervises the Contracts Department, providing direct supervision for contracts review and incident management
• Works closely with the Technical Teams to inform procurement strategy, especially for 3PL distribution and warehousing services
• Works in coordination with the Procurement Director oversight and management of procurement plans, including management of deadlines to ensure on-time issuance of subcontracts
• Identifies processes and systems for vendor relationship management and proactively engages vendors to improve procurement and contracting outcomes.
• Reviews and approves subcontracts pertaining in accordance with delegated authority
• Ensures that Supply Chain Solutions and GHSC-PSM corporate risk and subcontractor management tools and templates are shared and utilized by local staff
• Contributes to the development of content for training in a variety of contract, subcontract, and procurement-related topics in coordination with the GHSC-PSM headquarters Risk Management team and the Global Supply Chain procurement team
• Delivers training for project staff as required in collaboration with the project office Deputy Country Director of Operations and Executive Management Team, including on topics related to procurement compliance, regulations, insurance policies, and code of conduct
• Periodically conducts gap analysis of critical risk management functions in the management of the 3PL warehousing and transportation platform in Nigeria and communicates results to project leadership and the Risk Management team
• Provides guidance to Procurement Team Lead and project office procurement and contracts team in accordance with established global supply chain procurement operating procedures
• Reviews and negotiates subcontract terms and conditions, including applicable insurance clauses to manage Chemonics corporate risk
• Engages with local counsel related to Nigerian laws and regulations applicable to labor law, real estate, procurement, customs, and operations as required
• Advises on the procurement of insurance policies to manage office and supply chain risk and coordinates review of selected policies with the Risk Management team
• Provides input to incident management teams as necessary and coordinates with the Risk Management team to support information gathering for insurance policy or claims
• Provides direct oversight to reviewing claim letters
• Conducts random internal reviews of commodity procurement files, and coordinates with the GHSC-PSM HQ and Chemonics HO for other financial and compliance reviews as needed
• Makes recommendations on strengthening policies and procedures to ensure internal controls are effective in preventing, identifying, and addressing noncompliance with applicable rules and regulations
• Makes recommendations on strategies to streamline systems for effectiveness and efficiency considering client needs, team dynamics, and project goals and objectives
• Serves as a POC with the Chemonics HO Office of Business Conduct and may coordinate and/or participate in business conduct reviews and investigations
• Coordinates regularly with the GHSC-PSM HQ Risk Management team related to templates, guidance, and standards for local health commodity procurement and prime contract related approvals
• Performs other duties and responsibilities as required.

Qualifications

• Master's Degree in Finance, Business Administration, or related field
• Minimum of 8 years of related experience in compliance and financial oversight and management, with an emphasis on government contracting
• Possess a comprehensive understanding of project and contract management, as well as USG regulations and guidelines in order to provide support and guidance in a strategic and problem-solving manner
• Demonstrated ability to communicate clearly, concisely, and persuasively both orally and in writing, and deliver presentations, training, and facilitate meetings effectively
• Extensive experience solving complex technical, managerial or operational problems and ability to evaluate options based on relevant information, resources and knowledge required
• Extensive experience with a wide variety of contracts and subcontracts types, e.g. fixed price, IQC, cost reimbursement (award fee/fixed fee), performance-based, and construction required
• Preference for experience with review or oversight of health commodity procurements, construction and/or logistics contracts
• In-depth knowledge of the FAR, AIDARS, and other related U.S. Government procurement regulations
• Experience in responding to audit inquiries, working closely with external parties to ensure a high degree of compliance
• Experience in adhering to USG procurement processes
• Strong analytical skills and demonstrated ability to solve complex problems
• Demonstrated leadership, versatility, and integrity