Request for Quotation (RFQ) Number: JSI-001-2025-20-01- SCAP-Project at John Snow Inc - JSI

INTRODUCTION

The Kaduna State Ministry of Health, in partnership with JSI Research & Training Institute, is in the process of domesticating the National Guidelines on Self-Care for Sexual, Reproductive, and Maternal Health (SRMH). This initiative aims to adapt and contextualize the national guidelines to align with the unique needs and priorities of Kaduna State, ensuring their effective implementation and integration into the state’s healthcare delivery system.

As part of this domestication process, a comprehensive review meeting was convened with key stakeholders, including representatives from the Federal Ministry of Health and Social Welfare (Family Health Department). During this meeting, the stakeholders conducted a detailed analysis of the national guidelines to identify areas requiring adaptation to better address the specific health challenges and opportunities within Kaduna State. This step was crucial for ensuring that the self-care strategy would be practical, relevant, and impactful at the state level.

 CONCEPT  

The RFQ is aimed at selecting a qualified printing service provider to produce high-quality, professionally printed copies of the Kaduna State Guidelines on Self Care for Sexual Reproductive and Maternal Health. The printed guidelines will serve as a comprehensive resource for healthcare providers, policymakers, and community stakeholders, ensuring they are informed about the domesticated self-care strategies tailored to Kaduna State's specific needs

RATIONALE

The decision to print the domesticated guidelines for self-care in Kaduna State is driven by several critical factors that emphasize their role in ensuring the success of this initiative. The printed copies of the guidelines will provide a tangible, easily accessible resource for healthcare providers, policymakers, and community stakeholders. It ensures that the domesticated strategies are widely available, even in areas with limited digital access or unreliable internet connectivity. The printed document offers a single, authoritative reference that promotes uniformity and consistency in the application of self-care interventions across the state and will reduce the risk of misinterpretation or deviation from the intended practices outlined in the domesticated guidelines.

Objective

To engage a qualified and professional printing service provider capable of producing high-quality, professionally bound copies of the domesticated guidelines.

To ensure the timely printing and delivery of the required number of guideline copies to support immediate dissemination and use by stakeholders.

To produce the document in a durable and user-friendly format that enhances readability and accessibility for healthcare providers, policymakers, and community stakeholders.

To ensure the printed guidelines effectively serve as a standardized reference for implementing self-care interventions across Kaduna State, reducing misinterpretation or deviation from prescribed practices.

To ensure the printed copies are widely accessible, including in areas with limited digital connectivity, thereby supporting equitable dissemination and use of the domesticated self-care strategies.

2.0 SCOPE OF WORK

QUOTATION FOR THE PRINTING OF DMPA-SC Plan

The following are the specifications for printing the DMPA-SC Expansion and Sustainability Strategy document:

3:0 DELIVERY LOCATION:

The Kaduna State Guideline on Self Care for Sexual Reproductive Maternal Health plan shall be delivered to JSI Research and Training Institute Nigeria, No 1 JC Obande Close, Abuja 900108, Federal Capital Territory.

4:0. REQUIREMENT / EVALUATION CRITERIA:

Bidders are expected to submit properly signed financial bid/ quotation with company’s letter head paper.

Submission Requirements

• A detailed company profile, including evidence of past experience in printing similar high-quality documents (Copies of fully signed contracts for past and present clients, CAC documents, Company profile, evidence of tax certification and TIN number) 
• Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years.
• Contact details for at least two previous clients who can provide references for similar completed project
• Bank Detail (Specify name of account, account number and bank name) 
• Detailed cost breakdown, including unit price and total price.e.g see below table;

Terms and conditions of payment- All payments are subject to statutory deductions e.g VAT, WHT, and payments are made in local Nigeria currency within 30days.

 Evaluation Criteria:

Quotations will be evaluated based on the following criteria:

• Validity period of quote for a minum number of 60 days
• Compliance with RFQ specifications on the required documentation
• A detailed company profile, including evidence of past experience in printing similar high quality documents
• Reasonability of Cost
• Delivery timeline
• Reasonability of price quotation

Terms and Conditions

• JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations without assigning any reason.
• Late submissions will not be considered.
• The RFQ does not obligate JSI Research and Training Institute Inc. to award a contract or to procure any services or goods.
• Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc.

Note:  The Financial bids must be in NGN 

JSI will comply with the VAT law following the requirement of the Federal Government of Nigeria to deduct 5% withholding tax from the total contractual sum. 

QUESTIONS OF CLARIFICATION

Interested companies should direct any questions about the RFQ in writing. Please direct all your questions to JSI Country Finance and Operations Director, Abuja office or via email to jsi_integratedproject_procurement@ng.jsi.com