Records Management Specialist at Geneith Pharmaceuticals Limited

KEY DUTIES AND RESPONSIBILITIES

• Create and maintain effective relationships with team members in order to obtain the right information
• Obtain information from different departments and check it to ensure appropriateness
• Collate collected information, and categorize it according to set specifications
• Perform data entry work to ensure that all records are timely punched into the system
• Check each record to verify completeness and accuracy
• Oversee the management of electronic and paper information
• Identify and use appropriate records management systems and resources
• Set up and review data and records management systems
• Oversee the conversion of data from paper to electronic forms
• Deal with incoming inquiries, and provide appropriate feedback
• Ensure that all punched-in data is adequately protected from internal and external threats
• Classify data according to indexing methods and protocols
• Ensure that data and records are easily accessible as and when needed
• Analyze data recording needs, and provide feedback on required systems and resources
• Ensure appropriate quality control within records management systems
• Retrieve data after ensuring that it will be delivered to the right people
• Resolve issues with records and data transfer processes
• Track and locate records by maintaining a central data list
• Oversee data migration activities, ensuring that data integrity is maintained at all costs
• Create and maintain reports on records management systems, resources, and activities
• Ensure the transfer of newly recorded or amended data to different departments within the company
• Requirements
• Proven working experience as a Records Management Officer, Archivists or any related field
• Excellent attention to detail
• Must be computer literate with good knowledge of Microsoft Suite (Word, Excel, PowerPoint)
• High level of confidentiality
• Good administrative & Organizational skills
• Excellent written and oral communication skills.

EDUCATION & WORK EXPERIENCE

• A degree in Library & Information Science and any other related field of study
• Minimum of 2 – 3 years of relevant work experience.
• Good knowledge of the Pharmaceutical industry will be an added advantage.