Purchasing Manager at Herbal Goodness

About the Role

• We are seeking an experienced, independent, and self-sufficient Purchasing Manager to take full ownership of our procurement process.
• This is a high-autonomy, part-time role designed for a seasoned professional who can manage the entire purchase order lifecycle — from requisition to reconciliation — with minimal supervision. This is for an experienced professional looking to earn extra income.
• You will act as the primary bridge between our internal teams and external vendors, ensuring that orders are placed accurately, payments are processed on time, and goods are received and reconciled efficiently. 
• Must respond within 30 minutes to 1 hour to emails and perform tasks so as not to be a blocker to the team.
• Must be familiar with QuickBooks online and ERP systems.

Key Responsibilities

• End-to-End PO Management: Receive internal purchase requisitions, verify details, and generate official Purchase Orders (approx. 3–5 POs per week).
• Vendor Communication: Serve as the primary point of contact for vendors. Send POs, confirm receipt, and resolve any discrepancies in pricing or availability.
• Payment Processing: Initiate and process vendor payments, ensuring alignment with credit terms and cash flow schedules.
• Invoice Management: Chase outstanding vendor invoices and ensure all documentation is complete before payment.
• Reconciliation: Verify that items received match the POs and invoices. Flag and resolve any shortages or overages immediately.
• Record Keeping: Maintain accurate, organized records of all procurement activities for the Finance Team.

Requirements

• Experience: Minimum of 5 years of experience as a Purchasing Manager, Procurement Specialist, or Supply Chain Lead.
• Location: Residence in Abuja, NIgeria is strongly preferred.
• Availability: Must be available to respond to emails and process urgent tasks during Central Standard Time (9 AM – 4 PM CST).

Skills:

• Strong proficiency in Purchase Order software or ERP systems.
• Experience in Quick Books Online and ERP systems.
• Excellent negotiation and communication skills.
• High attention to detail and financial acumen.