Purchasing Clerk at Medecins Sans Frontieres

Main Purpose

• Carrying out purchases of a supply office according to MSF standards and protocols to ensure an ongoing supply of all sorts of goods.

Job Description

• Carrying out the purchases of a supply office based on purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
• Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item-supplier" data: price, address, items available….
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department etc. Updating information on purchase lists after purchases are made.
• Assisting in the reception control process with the storekeeper and supply chain officer.

Requirements

• Education: Essential Diploma in Purchasing and Supply, Supply Chain, Quantity Surveying / Business Administration related field
• Experience: Essential two years of previous experience in similar jobs
• Language: Mission language essential. Local language desirable
• Knowledge: Essential computer literacy (word, excel and internet);