Purchase Officer at Solidarites International

Location: Maiduguri - Borno

Main Activities
Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files.

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically.

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders.

Org Chart Position (Reporting and Functional Relationships):

• Line manager: Procurement Responsible
• Line Report(s) [on Base]: -
• Functional Manager: -
• Functional Report(s): -

Profile / Requirements

• Studies: Diploma in Purchase and Supply, Supply Chain Management or Engineering  
• Experience:  Minimum 2-years’ experience in a similar position with other INGO
• Languages: English and Local Languages
• IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
• Qualification: Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hardworker.