Protocol & EA Manager at Olam Nigeria Limited

Job Description

• Arrange corporate travel and meetings by developing itineraries and agendas; scheduling and booking transportation; arranging lodging and meeting accommodations.
• Guide senior leadership away from etiquette or cultural mistakes and help the leaders forge important relationships without making embarrassing blunders.
• Manage, plan, coordinate and execute all aspects of protocol support for senior leadership and their distinguished guests.
• Plan, coordinate and execute high-level foreign and domestic visits/functions, ceremonies and extraordinary events hosted by the senior leadership. 
• Work on other special tasks assigned.
• Ensuring comfortable hospitality services for management and staff both in Nigeria and around the globe.
• Administrate and co-ordinate staff meetings and Committee meetings as appropriate.
• Co-ordinate resource management for the Department (Organize Departmental meetings, prepare agendas, take minutes, follow up on action points)
• Processing visa application for clients and other staff members, manage databases of frequent flyer miles, tickets, and other important data, procure necessary medical insurance information for all travels while promptly compiling travel documents to ensure a hitch-free travel preparation and travel experience for both clients and staff members.
• Planning and designing tailor-made travel itinerary for expatriates while advising the organizational staff on the etiquette and courtesies of the expatriates, liaise with the Compliance Manager on expatriate quotas, visa permit, and residency card and immigration documentations to facilitate the smooth reception of the expatriates throughout the country’s embassy systems and an enjoyable travel experience.

Requirements

• A graduate degree.
• 3-5 years experience
• Excellent written & verbal communication skills.
• Ability to exercise sound judgment and discretion.
• Highly analytical with a strong attention to detail.
• Sound knowledge of Microsoft office applications especially Word, PowerPoint and Excel.