Projects & Event Manager at Nicole Sinclair Consulting

We are seeking a highly organized and results-driven Projects & Event Manager to lead the planning, coordination, and execution of strategic wellness programs and experiential events for our client in the health and fitness industry. The ideal candidate will be responsible for overseeing both internal projects and external events that enhance brand visibility, drive customer engagement, and deliver exceptional experiences aligned with the company’s vision.

KEY DUTIES & RESPONSIBILITIES

• Develop project plans, set timelines, assign responsibilities, and monitor progress for strategic initiatives.
• Ensure all projects are delivered on time, within scope, and within budget.
• Coordinate across departments to ensure resource alignment and accountability.
• Plan, organize, and execute events including wellness programs, fitness launches, pop-ups, and corporate activations.
• Handle end-to-end logistics: venue sourcing, vendor management, permits, guest lists, and staffing.
• Oversee on-site execution and post-event wrap-up, ensuring a seamless experience for attendees.
• Build and maintain relationships with wellness partners, influencers, vendors, and sponsors.
• Negotiate contracts and ensure timely execution of deliverables from all external collaborators.
• Serve as liaison between internal teams and external stakeholders to align expectations and outcomes.
• Prepare and manage budgets for projects and events, ensuring cost-effectiveness without compromising quality
• Track expenses, reconcile budgets, and provide financial reporting to management.
• Generate post-event/project reports, including insights, performance metrics, and recommendations.
• Stay updated on trends in wellness, fitness, and lifestyle to inform fresh and relevant event concepts.
• Maintain a portfolio of successful projects and events for internal learning and marketing use.
• Continuously look for ways to enhance project delivery and improve participant experiences.

QUALIFICATIONS/ EXPERIENCE/ KNOWLEDGE

• Bachelor’s degree in Project Management, Event Planning, Marketing, Communications, or a related field.
• 3–5 years of experience in project/event management (preferably in health, fitness, wellness, or hospitality).
• Proven ability to manage multiple projects simultaneously with attention to detail.
• Strong leadership, negotiation, and stakeholder management skills.
• Proficiency in project management tools and event software is an advantage.
• Creative mindset with a passion for delivering memorable experiences.

REQUIRED SKILLS

• Ability to plan, execute, and close projects efficiently, meeting deadlines and objectives.
• Proven skills in organizing wellness or lifestyle events, from concept to delivery, with a strong focus on experience and detail.
• Competence in preparing and managing event/project budgets, with a focus on cost-effectiveness and ROI
• Strong interpersonal skills to build, manage, and negotiate with vendors, partners, sponsors, and collaborators.
• Excellent written and verbal communication skills for reports, proposals, presentations, and client-facing interactions.
• Ability to prioritize tasks, manage multiple events or projects simultaneously, and allocate resources effectively.
• Quick thinking and calm decision-making when dealing with last-minute changes or challenges during project/event execution.
• Ability to generate engaging, on-brand event concepts and identify new ways to create memorable experiences.
• Passionate about creating high-impact, wellness-driven experiences that prioritize client satisfaction and engagement.
• Familiarity with project management tools (e.g., Trello, Asana), event planning software, and basic Microsoft Office or Google Workspace applications.