Projects - Contracts Advisor III at ABNL Limited

Job Description

• The Contracts Advisor supports or leads the implementation of project contracting. This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front End Engineering Design (FEED) / FEED / Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high-quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

Tasks and Responsibilities

• Manage processes, produce deliverables, and update tools to support development of project contracting strategy, contractor qualification, bid slates, tendering, and proposal evaluation
• Develop detailed Contracting Plan(s) consistent with overall Contracting Strategy
• Develop Invitation to Tender (ITT) packages consistent with responsibility matrix
• Maintain database of all correspondence to ensure questions and clarifications are properly documented and issues agreed to are reflected in final proposals
• Lead or support negotiations of any contested contractual terms and conditions
• Conform all contract documents consistent with selected bidder's proposal, subsequent clarifications, and final negotiations
• Obtain final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
• Provide pricing and other commercial analysis to Project Team (PT) for development of contract award recommendation
• Assist PT in obtaining contract award endorsements/approvals from Senior Management and other stakeholders
• Develop and maintain final contract files (all components), as required
• Develop and lead internal kick-off meetings with Company personnel to ensure contract awareness, review contract terms and conditions, change order process, and claims avoidance
• Develop materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g., Principal Document, Coordination Procedure, change order process)
• Lead or support Contract Administration, including working with project and business managers to align on contract administration responsibilities
• Review and comment on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company requirements
• Expedite and file Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs) and file original Bank Guarantees/LOCs per agreed processes
• Review and update project file system/procedures and Master Document Register
• Review, update, and coordinate PT contractual correspondence procedures and communications, including notices associated with the contract (PT Document Distribution matrix)
• Develop and monitor approval process and compliance with invoicing and payment process
• Coordinate change control process, including amendments, change notices, change orders, and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
• Oversee Contractor’s subcontracting activities, coordinate PT engagement in Company review/approval of individual subcontracting plans, and subcontract development activities from qualification through award/execution
• Advise project team on contract administration and subcontracting issues and steps being taken to mitigate consequences
• Measure contractor performance and provide feedback through project and functional management
• Capture and communicate contract administration and subcontracting lessons learned for the project
• Develop the Contract Close-Out Plan (part of Project Close-Out Plan)
• Establish a close-out agreement with Contractor (settlement of any outstanding items)

Skills and qualification

• B.Sc Degree in Engineering preferred
• Experience in Contracts Engineering/Administration preferred
• Previous experience in a closely related position required
• Experience in commercial negotiations, contractor management, and contract administration
• Broad understanding of project execution and contracting principles, theories, and concepts
• Willingness to travel for business or relocate to project sites (domestic/overseas)
• Owner/Operator experience in project management roles preferred
• Professional qualification/certification from related professional body (ISM – CPM/CPSM, APICS, PMP).