Project Pharmacy Manager at Medecins Sans Frontieres

Accountabilities / Responsibilities

• Ensures that narcotics, psychotropics and other controlled drugs are properly managed in the project according to national regulations and MSF protocols.
• Ensures physical inventories are conducted on a regular basis (partial inventory), and as a minimum before the preparation of each international order(full inventory).
• Ensures strict compliance to national guidelines and MSF procedures for the management, storage, handling and safety of expired and/or damaged medical items in the project.
• Follow up and ensure the proper management and regular update of any Emergency Preparedness Response Plan stock at the project level.
• To create proposal or new strategies to improve the stock management and follow up of medical stocks at the various end user units in the project.
• Supports MSF-WACA in the registration/renewal of the pharmacy warehouse license via use of his / her PCN license when the need arises.
• Ensures the proper security of and control over access to the pharmacy premises.
• Analyzes regularly the data produced by Isystock and anticipates the needs based on project activity.
• Check coherence between consumption and prescriptions for a list of vital and essential medical items, to be defined with the project medical referent.
• Collects information relating to any undesirable side effects of medicines and communicates it to the project medical referent and pharmacy coordinator.
• Collects and analyses pharmacy related data and indicators for reporting purposes (particularly donations, orders, problems, stock shortfalls, etc.).
• Advise the project medical referent appropraitely on all pharma related activities (old and new) in the project.
• With the project medical referent, draws up a standard list of products per type of consumption units/activity (health centre, hospital ward, etc.) to form the project medical standard list.
• Participates, along with the medical referent and the pharmacy coordinator, in drawing up, consolidating, planning and preparation of medical orders and annual planning of operations (ARO).
• Supervises the reception of international orders and/or Local purchase items in the project and recording of all data in Isystock (receipts and issue).
• Ensures that the approval process for orders from the different consumption units (departments, health centres, emergency boxes, etc.) is followed.
• Ensures archiving of all documents is properly done (pro-forma orders, packing lists, etc).
• Supervises the pharmacy supervisor, storekeeper, store keeper assistant and medicine dispenser.
• Defines the team’s training needs in accordance with project objectives and regularly organizes on-the-job training for team members and all staff managing drugs (ward supervisors, dispens-ers) concerning the pharmaceutical issues (storage, inventories, dispensary).
• Carries out individual reviews for the members of his/her team at least every 6 months.
• Organises and leads regular team meetings as well as sharing relevant information flow within his/her team.

Required Skills and Competencies

• Education: Pharmacy Degree (or equivalent 4-5 years diploma) is required.
• Mandatory licensing with Pharmacy Council of Nigeria.
• Experience: 2 years of demonstrated experience as a pharmacist is required.
• Experience in MSF or other NGO is desirable.
• Languages: Essential fluency in spoken and written English is required.
• Knowledge of Hausa is desirable.
• Knowledge: Computer proficiency in MS Word, advance excel, internet is required.
• Advance knowledge of Isystock is desirable.
• Competencies: people management and Development, Commitment to MSF principles, Behavioral flexibility, Result and quality orientation, Teamwork and Cooperation.

Remuneration

• According to the MSFW salary scale (Level 10) in Nigeria