Project Operations Associate – Talent Solutions (Project-Based) at TalentSquare

Job Description

• As a Project Operations Associate, you will support recruitment assignments & talent projects from project activation through completion, ensuring that candidate pipelines, project activities, client requirements and follow-ups are properly coordinated.
• This is a project-based contract opportunity, not a conventional full-time employment position.

Key Responsibilities
Business & Project Operations:

• Project Coordination
• Business Analysis
• Research
• Documentation
• Data Management
• Reporting

Recruitment Project Operations:

• Set up and maintain recruitment projects within the ATS.
• Review applications and organize candidate pipelines.
• Conduct initial CV reviews against agreed requirements.
• Maintain accurate candidate statuses.
• Coordinate candidate interviews and assessments.
• Track candidates through the recruitment process.
• Prepare candidate profiles and submission packs.
• Monitor candidate and client feedback.
• Follow up on outstanding actions.

Client & Project Coordination:

• Support execution of assigned client talent projects.
• Track project timelines and deliverables.
• Prepare project status updates.
• Coordinate candidate/client communication where required.
• Identify delays, bottlenecks and risks.
• Ensure agreed actions are completed.

Reporting & Administration:

• Maintain accurate recruitment data.
• Update ATS/CRM records.
• Prepare weekly project updates.
• Track sourcing, screening, submissions, interviews and outcomes.
• Maintain project trackers and documentation.

Requirements

• Strong organization and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently.
• Strong follow-through and accountability.
• Comfortable working with spreadsheets and digital tools.
• Comfortable learning ATS/CRM platforms.
• Ability to manage multiple priorities.
• Strong professional judgment.
• Good written English.
• Ability to meet deadlines.
• Experience in recruitment, HR, operations, project coordination, customer success or administration is an advantage.