Project Manager (Volunteer) at Delight Affection Foundation (DAF)

General Purpose of the Position

• The Project Manager (PM) is in charge of the implementation and supervision of the activities of the project ensuring timely and qualitative planning, implementation, reporting and monitoring/evaluation of DAF activities in compliance with sector-specific SOPs, Sphere standards and good practices, code of conduct and ethical values chart.
• The PM is responsible for efficient financial management for the project in compliance with DAF’ model and donor regulations, in addition to full oversight of the HR and logistics arrangement in cooperation with relevant departments.

Main Responsibilities and Task

• Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description and smooth and effective closure of the project.
• Guarantee efficient financial management and closure of the project and all the funds liquidated as per the financial plan for the project in compliance with DAFs’ model and donor regulations.
• Team management and project integration assurance for teams and sectors; in close cooperation and coordination with sector coordinators/officers.
• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
• Deliver timely quality monthly, interim and final project reports.

More specifically:

• Ensure the full and timely implementation of the project by pro-actively respecting deadlines for reporting:
• Follow up and monitor field team detailed activities
• Maintain clear reporting and communication lines
• Verification of the targeting of beneficiaries as per the project document
• Ensure sector SOPs and guidelines are properly applied and adhered to
• Permanent on-job coaching of teams to work on quality in delivery
• Ensure security assessment for teams’ daily movement and report incidents/concerns in a proactive manner to the management.

Financial management and procurement:

• Prepare, monitor and implement financial and procurement plan
• Prepare weekly liquidity plans
• Approval of all purchases/contracting and budget line allocations
• Verify on a weekly basis the bookkeeping entries in the DAF accounting spreadsheets (Journal): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period
• Ensure for all purchases/contracting of goods/services/supplies the correct DAF procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department
• Verify the list of expenditures prior to finalizing the interim and final financial reports
• Holds final responsibility for verification of all support documents’ completeness and correctness

Manage team and provide relevant capacity building and on-job coaching to the project team:

• Manages and evaluates the performance of the project staff.
• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period.
• Ensure the use of correct/relevant forms for reporting by the team.
• Ensure fluent chain of information/data transfer from field to supervisors.
• Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data.
• Continuous/fast verification of data quality collected and received from field staff.
• Maintain a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.
• Undertake (if the security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
• Follow up on the system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other DAF programmes/project staff.
• Oversee team attendances and authorize holidays, liaise with the HR department to secure up-to-date HR files.
• Ensure teams respect DAF rules and guidelines for the mission and adhere to the DAF code of conduct.

Monitoring & evaluation:

• Ensure monitoring and verification for the targeting of beneficiaries.
• Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including impact at the household and community level achieved through the project.

Reporting:

• Ensure quality reporting on achievements through daily short briefings, and monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
• Secure weekly and monthly reporting per team and compile, review and analyse reports on monthly bases to be reflected in the DAFreporting tool
• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflecting lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated.
• Holds final responsibility for all support documents (means of verification) and general project documents.
• Delivers regular communication products (including pictures) on the project to be used for visibility.

Coordination and representation:

• Attend the relevant Sector meetings and ensure timely reporting of highlights to the Management team.
• Ensure regular updates to donor representatives.
• Contribute to the coordination between the different project teams.
• Ensure systematic information and update sharing with the program coordinator and other relevant programme staff.
• Perform any other related duties as required.

Requirements
Qualification and Professional Experience:

• Candidates should possess an HND, Bachelor's or Master's Degree
• At least 3 years of direct professional experience working as a humanitarian project manager, including financial management responsibilities.
• Prior work experience in I/NGO in project management.
• Demonstrate minimum 3 years experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection, WASH, Nutrition, Food Security and Livelihood (experienced in a minimum 2 out of 4 sectors)
• Prior experience in working in a complex emergency setting, involving internal displacement.

Professional Requirements:

• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.
• Experience with donor compliance and reporting
• Strong representation and negotiation skills
• Demonstrated leadership and interpersonal skills
• Excellent computer skills (proven computer literacy, in particular, Excel knowledge is a must).
• Demonstrated experience in staff supervision and remote management
• Strong experience with monitoring tools and systems.

Languages:

• Excellent written and spoken English
• Hausawould be an asset.

Personal Requirements:

• Excellent analytical skills, observation and analysis capacity
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Excellent ability to establish inter-personal relations and good negotiation skills
• Strong team spirit, comfortable in a multicultural environment
• Excellent analytical skills, observation and analysis capacity
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to plan ahead and output oriented (proactive)
• Readiness to commit and adhere to the values, mission and vision of DAF
• Able to ensure quick quality delivery in a stressful environment (stress-resilient).