Project Management Specialist at Islamic Development Bank

Ref.: IDB2452
Business Unit: Country Programs Complex
Department: Country relations and services Africa & Latin America

Job Purpose

• To Conduct bank’s technical-assistance operations due-diligence and design, conduct day-to-day technical-assistance operations management activities, and conduct day-to-day development-project operations management activities under the guidance of Project Team within approved costs, timeliness and quality, to ensure efficient execution of the bank’s mandate to support economic development in the associated member and non-member countries
• Responsible for day-to-day communication, monitoring, and implementation support to the project management units and executing agencies; supervision of project contract management and financial management; preparation of implementation reports to the bank management, and proactive mitigation of project implementation issues
• In addition, provide support in: project preparation and appraisal, portfolio quality review, procurement review, and disbursement processes
• Contribute to knowledge management agenda by identifying lessons learned from the projects.

Key Accountabilities (not exhaustive list)
Project Appraisal:

• Provide support to the Project Team Leader in the execution of project preparation and appraisal to ensure comprehensive due diligence of the technical, financial, procurement, institutional, economic, social, and environmental aspects of project proposals in line with the operations manual and applicable policies/procedures of the bank.
• Lead technical-assistance operations design and preparation exercise, to ensure comprehensive due diligence of the technical, financial, procurement, institutional, economic, social, and environmental aspects in line with the operations manual and applicable policies/procedures of the bank.

Project Implementation and Monitoring:

• Coordinate with respective Project Team Leader in all aspects across the project implementation.
• Lead periodical preparation of project implementation assessment and support report of each project under his/her portfolio, to ensure implementation issues and proposed action are documented as reference for smooth execution.
• Maintain adequate, up-to-date, and accurate project information and key records in the bank’s operations management system.
• Assess implementation arrangement of Bank’s approved operations, and provide recommendation on bank’s position to relevant authorities.
• Contribute to maintenance of project implementation plans to ensure ongoing monitoring of project progress, pro-active identification of issues, recommendation and implementation of action plans to resolve issues promptly.
• Review implementation quality and progress of Bank’s approved operations, and provide recommendations on actions to improve to relevant authorities.
• Provide input to the relevant Procurement and Financial Management staff in their respective duty ensuring procurement and financial management of projects are in line with the policies of the bank
• Assess contract management and financial management activities of projects, and provide recommendation on bank’s position to relevant authorities.

Project Closure and Review:

• Provide input to Task Team Leader from the Global Practice in the development of project completion reports at the completion of each project, to ensure key issues and lessons learned are documented for reference in future projects.
• Compile input to Sectoral Teams in Global Practices, Knowledge Management and the Institutional Learning Unit to ensure lessons learned are recorded for reference in future projects.

General Project Management:

• Provide input to Project Team Leader regarding the operational cycle of projects to ensure necessary operational policy and procedural improvements are implemented.
• Support Project Team Leader in engaging external expertise according to the bank’s procurement policy, to complement internal resources ensuring quality project due diligence, implementation, and lessons mining.

Job Requirements
Academic and Professional Qualifications:

• Bachelor's Degree in Engineering, Economics, Management, Social Sciences, or related field, preferably with Master's Degree or equivalent.

Experience:

• 6-8 years of experience in development project management.

Skills & Necessary Knowledge:

• Building Relationships
• Passion for Excellence
• Communication Effectiveness
• Problem Solving
• Vendor Management
• Project Management
• Quality Management
• Contract Management
• Financial Management

Competences
 Core / Behavioural:

• Adaptability Advanced
• Teamwork Advanced
• Client Centricity and Stakeholder Management Advanced
• Motivation to Learn and Share Knowledge Advanced
• Drive for Results Advanced.

Leadership:

• Change & Transition Management
• Solutions and Result Management
• Innovation and Future Orientation
• Leadership and People Management
• International and Multicultural Collaboration
• Communication and Partnership.