Key Responsibilities
Program Implementation Support
- Support the State Coordinator and program team in coordinating assigned program activities.
- Assist with preparation for trainings, workshops, meetings, field visits and other program activities.
- Support scheduling, participant coordination, attendance tracking and other routine activity requirements.
- Follow up on assigned action points and provide updates to the relevant team member.
- Support the preparation and organization of materials required for program activities.
- Participate in field activities and provide logistical and administrative support as assigned.
Deliverables:
Activity support records; attendance and participation records; updated action points; and timely completion of assigned program tasks.
Monitoring & Program Tracking
- Maintain assigned program trackers and update them based on information received from program teams and stakeholders.
- Support the State Coordinator and Analyst in tracking program activities, milestones and outstanding actions.
- Follow up on routine information required to update implementation trackers.
- Support the compilation of activity completion information and other routine programme updates.
- Flag missing information, delays or inconsistencies to the relevant supervisor.
Deliverables:
Updated activity trackers; action trackers; activity status updates; and records of outstanding information or actions.
Data & Information Management
- Support the collection and compilation of routine program information.
- Enter and organise program data and information in designated tools and databases.
- Conduct basic checks for completeness and consistency of assigned information.
- Organise program records and ensure information is stored appropriately.
- Support the preparation of simple tables, summaries and charts for program monitoring and reporting.
- Follow established procedures for handling program information and maintaining confidentiality.
Deliverables:
Updated program records and databases; data compilation sheets; basic data summaries; and organized program information.
Stakeholder & Meeting Support
- Support the coordination of meetings and engagements with government, facilities, partners and other program stakeholders.
- Assist with preparation of meeting materials, agendas, attendance lists and other required documents.
- Participate in assigned meetings and accurately document key discussions, decisions and action points.
- Support follow-up on assigned stakeholder actions.
- Maintain organised records of meetings and stakeholder engagements.
Deliverables:
Meeting materials; attendance records; minutes and action trackers; and updated stakeholder engagement records
Documentation & Reporting
- Support the coordination of meetings and engagements with government, facilities, partners and other program stakeholders.
- Assist with preparation of meeting materials, agendas, attendance lists and other required documents.
- Participate in assigned meetings and accurately document key discussions, decisions and action points.
- Support follow-up on assigned stakeholder actions.
- Maintain organised records of meetings and stakeholder engagements..
Deliverables:
Meeting minutes; activity summaries; field notes; presentation inputs; program records; and contributions to routine program reports.
F. Administrative & Operational Support
- Provide administrative support for programme activities and field engagements.
- Support logistical arrangements for meetings, trainings, workshops and other programme activities.
- Assist with preparation and distribution of program materials.
- Maintain assigned administrative records and documentation.
- Support routine communication and follow-up within the program team.
- Perform other programme-related tasks assigned by the Associate.
Deliverables:
Completed administrative and logistical tasks; organised program materials; updated records; and timely completion of assigned responsibilities.
Reporting Lines
- Reports directly to the Associate, AISID, who is responsible for overall supervision and performance management.
- Works closely with the State Coordinator and Analyst in supporting day-to-day program implementation, tracking, documentation and coordination.
- Receives task-level guidance from the State Coordinator and Analyst as delegated by the Associate.
- Coordinates with other AISID team members and relevant stakeholders as required to complete assigned responsibilities
Qualifications & Requirements
Education
- Bachelor’s degree or equivalent qualification in Public Health, Health Sciences, Social Sciences, Development Studies, Economics, Statistics, Management or a related field.
- Must have completed the National Youth Service Corps (NYSC) program.
Experience
- Previous internship, volunteer or work experience in an NGO, public health, development or program environment will be an advantage.
- Experience supporting meetings, trainings, field activities, data collection or administrative activities will be an advantage.
- Familiarity with programme documentation, reporting or activity tracking is desirable.
Skills & Competencies
- Strong organisational and administrative skills.
- Good attention to detail and ability to maintain accurate records.
- Good written and verbal communication skills.
- Ability to organise information and manage multiple assigned tasks.
- Ability to work effectively in a team and take direction from supervisors.
- Willingness to learn and take direction.
- Demonstrated initiative and ability to follow through on assigned tasks.
- Proficiency in Microsoft Office Suite, particularly Word, Excel and PowerPoint.
- Familiarity with digital data collection or tracking tools such as KoboCollect, ODK, SurveyCTO or similar platforms will be an advantage.
- Professionalism, integrity and commitment to confidentiality.
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