Project Finance Officer at Green Concern for Development

Job Summary

• The post holder will contribute towards financial management of the office and programmes, interfacing with both operational and programme team members.
• S/he will also contribute towards the overall development of the organization, monitoring project budgets, supporting with accurate and timely reporting on project performance for both internal and external usage, amongst others.

Responsibilities
Finance and Compliance:

• Prepare vouchers of payment, receipt, and journals relating to cash transactions against approved bills/invoices in relation to the project
• Ensure proper process documentation of all financial transactions
• Ensure proper filing of finance related documents.
• Assess the partner financial reports for partners and process all documents related to financial report submission.
• Ensure that all GREENCODE financial records, transactions, and reports are correctly entered into the QUICKBOOKs accounting software
• Undertaking monthly reconciliation of accounts including staff receivable/payable, advances and petty cash
• Ensure all supporting documentation is available with voucher before payment as per donor and organizational compliance.
• Maintenance of files and records relevant to the Borno state office, related maintenance and insurance, and relevant reporting to Senior Finance/Admin Officer and the National Coordinator
• Ensure process and policy has been followed in regard to all financial transactions relating to assigned project
• Prepare reports for donors and the organization and ensure all data are properly entered into the QuickBooks accounting software.
• Contribute to developing and modifying project design based on experience and lessons from implementation, and in consultation with the project team and other stakeholders
• Responsible for operational management of project funds, budgeting, forecasting, and documentation.
• Prepare monthly and quarterly financial reports.
• Undertake other finance duties as assigned to facilitate smooth functioning of accounting project finance.
• Support month-end and year-end closure through report preparation and submission including petty cash reconciliation, vendors payment update.
• Undertake any other task that may be assigned to by the Finance Manager and National Coordinator
• Ensure filing of travel advances, per diem calculations and travel reconciliation forms are reviewed accurately, processed and filled accordingly.
• Ensure all supporting documents required for all advances according to GREENCODE’s policies exists and are adhered to.
• Ensure that all travel and purchase advances are liquidated timely.

Administration:

• Support the Finance Manager to prepare the annual finance budgets the organization and for all projects.
• Support in proposal and grant writing for GREENCODE
• Support assets management and physical asset verification.

Capacity Building and Support:

• Provide technical assistance in terms of accounting (use of QuickBooks accounting Software), financial management, financial policy formulation, and systems of internal control to all other colleagues and interns, whilst ensuring compliance with donor rules and regulations.
• Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
• Support during partner assessments
• Support in preparation and review budgets, prepare quarterly forecast and provide assistance and guidance where necessary to other colleagues.
• Monitoring and interpretation of project budgets versus actual expenditures - Prepare the Projects expenditure tracker like the BVA.
• Support train staff on donor policies, rules and regulations.
• Monitor and track finance related performance measurement indicators and liaise with Finance manager to implement strategies to improve performance.

Learning and Organizational Development:

• Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagements.
• Supports and builds capacity of programmes staff to ensure a high level of quality finance management.
• Supports the orientation, on-going development/training capacity building of other staff when required in line with Organizational requirements.
• Shares relevant grant and financial information within the Programme team supporting the proper documentation of all financial aspects of the programmes.
• Increased understanding of GREENCODE’swork, systems and the organizations Strategy plan 2024-2028.
• Learn different aspects of resource mobilization, particularly institutional fundraising for large NGOs, and in-country bi- and multilateral donor engagement.
• Working as a team member in a multicultural setting.

Qualifications / Experience

• University Degree / HND in Accounting, Finance, or a related financial / Business Administration courses.
• At least 3 years’ experience in a similar role
• At least 2 years of practical work experience in managing financial and administrative systems for donor funded projects. (Audit practise added advantage)
• A minimum of 2-year experience in grant financial management with donor-funded projects in Nigeria.

Skills:

• Basic financial skills
• Possession Basic financial skills
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation.
• Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
• Experience with QuickBooks Accounting Software, Microsoft Word, Excel, PowerPoint and Outlook. Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
• Manage multiple and work with distant colleagues to form a virtual efficient finance team
• Use the organizations procedures and policies to settle conflicts among colleagues.
• Refer, whenever necessary, any case to the Finance manager.

Desirable:

• Strong communication skills: oral and written.
• Experience in use of QuickBooks (Added advantage)
• Extremely flexible, and have the ability to cope with stressful situations
• Familiar with international donors and their rules and regulations.

Physical Environment:

• Typical office environment with little/frequent trips to other field offices/communities supporting programmes with financial obligations.