Project Coordinator Support at Medecins Sans Frontieres

Main objective and responsibility of the position

Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

Accountabilities

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally
• Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. • Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees

(national and international) in order to facilitate their integration and within the project environment. Ensuring

regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.

• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator

MSF Section/Context Specific Accountabilities

• The MSF project in Gummi started July 2022 and has expanded over the years. MSF, as a medical organization, has work on mainly primary health care (malnutrition and Integrated community care management). The project coordinator will need to be flexible in terms of activities and in the geographical area of work.
• The PC support develops and maintains the stakeholder’s network together with the Project coordinator in order for MSF to have the necessary contacts to insure the activities.
• The PC Support follow the news and the different context update and inform the PC.
• He provides support analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision – making processes is provided
• The PC support does oral and/ or written translation when needed and provide  cultural / local information when needed.
• Conduct cultural briefings on the project context to new employees.
• The list above is not exhaustive, it is a summary, the activities will evolve according to the need

Education         

• University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.).

Experience         

• A strong understanding of the governmental and non-governmental context of Gummi and desirable 2 years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs

Languages         

• Mission working language and local language(s) essential.

Knowledge         

• Essential computer literacy (word, excel)

Competencies         

• Results and Quality Oriented, Teamwork and Cooperation, Flexibility, Commitment to MSF Principles,