Project Coordinator- SBF at Plan International

ROLE PURPOSE

• The purpose of this role is to co-ordinate and manage CP/GBV project funded by the Swedish Broadcasting Foundation (SBF) in line with international best practices, sectoral standards and relevant guidelines. The post holder is expected to have strong GBV and CP background and knowledge.

DIMENSIONS OF THE ROLE

• Communicates within Plan International Nigeria and with partners and related government institutions.
• The post holder will directly implement the GBV and child protection activities interfacing with other programme team members.
• The post holder will also contribute towards the capacity building of Plan Internationals staff, Case Workers and community mobilizers under his/her supervision.
• With support from the M&E unit, ensure the establishment of a systematic M&E system for the project.
• Support project team and support coordination and implementation of the project. Ensure project is implemented according to time line and budget. The role requires a strong management skill including facilitation and organizational skills along with ability to analysis and communicate complex information to stakeholders.

ACCOUNTABILITIES

In collaboration with the Field Team and Project officer, the Project Coordinator will be responsible for the following:

• Provide guidance and support to implementing project team in all phases of the project cycle.
• Develop an activity implementation plan with the project team
• Lead and organize regular monitoring visit and if required, project action plans, revisions and modifications
• Responsible for the development of all narrative and financial report (with support from grants officer, and finance department and technical reviews by the CPiE specialist in line with donor and Plan requirements
• Ensure compliance with donor regulations
• Monitor budget and ensure adequate burn rate with support from ERM and CPiE specialist
• Working with and in coordination with M&E manager, ensure adequate data capturing of project beneficiaries.

Staff Supervision & Development

• Directly supervises project officers
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Ensure timely completion and submission of regular program and staff reporting and annual performance reviews, as appropriate
• Assist with the recruitment and the identification of community mobilizers
• Ensure training, support and ongoing capacity building opportunities for project officers, Case Workers and community mobilizers on technical and project management skills.
• Provide evaluations on project officers performance in accordance with Plan Policies and Guidelines.
• Ensure that all Plan policies are upheld, as well as the IASC guidelines on Gender Based Violence

Information and coordination

• Liaise and provide updates and reports on a frequent bases and whenever required and agreed as per FAD to the manager.
• Organize and attend regular meetings with project stakeholders (OCHA, sector coordinators, government) as deemed necessary by line manager
• Represent Plan international Nigeria in coordinating meetings as designated by the line manager.

Grant Planning & Implementation

• Produce monthly data and regular narrative reports for different stakeholders as well as donor narrative reports of high quality (in collaboration with line manager and the M&E Officer).
• Supports implementation and ensure adherence to monitoring and evaluation plans

Monitoring & Reporting

• Initiate regular, participatory assessments/feedback surveys with client communities.
• Provide inputs into and consolidate bi-weekly, monthly and quarterly progress reports on the Case Management activities; Submit reports for all field activities, trainings and meetings.
• Maintain effective and efficient oversight, quality control and reporting systems and processes that ensure regular field monitoring and modifications as required.
• Contribute to high-quality Plan and donor reports on activities, indicators and achievements, as well as best practices and lessons learned.

Coordination Representation

• Actively develop and maintain effective working relationships with key community stakeholders, government actors, UN agencies, international and local NGOs, and other relevant actors.
• Regularly attend GBV/CP sub-cluster and MHPSS Working group meetings at LGA levels to contribute to coordinator of case management responses and Psychosocial support across agencies.

Program Development

• Contribute to proposal development activities (narrative and budget) through the provision of information and data on community feedback on ongoing projects and assessment of emerging needs.
• Provide information on needs of women and children based on knowledge and understanding of the beneficiaries and communities.
• Facilitate dialogue and Focus Group Discussions with community-based protection mechanisms and assess capacity gap and need

Human Resource Development

• Supports the orientation, on-going development/training and builds capacity of local partner staff when required.

Learning and knowledge management

• Shares relevant information within the team establishing and supporting the proper documentation of activities
• Participates in global/regional projects/networks as requested

Others

• Consistently and proactively monitor/assess the safety and security of field teams; promptly reporting concerns or incidents to Plan management and liaising with community leaders and other external parties as required to maintain/enhance the security environment for Plan programs
• Other duties as assigned by the supervisor to enable and develop Plan programs

Dealing with Problems

• Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
• Manage multiple and work with distant colleagues to form a virtual efficient administration team;
• Use Plan procedures to settle conflicts among colleagues;
• Resolve problems that are not covered by established process.
• Analyse possible causes of problems and suggest solutions to get them resolved,
• Refer, whenever necessary, the case to the Child Protection in Emergencies Specialist for consideration.

Communications and Working Relationships:

• Support the preparation of reports for domestic and international consumption.
• Provide timely responses concerning queries linked with relevant projects or programs.
• Provide support to Plan International Nigeria's program delivery and resource mobilization.
• Work with other members of the program units to ensure effective and efficient program delivery.

EDUCATION, KNOWLEDGE AND EXPERIENCE

• Bachelor of Science degree in development studies, social studies, project management or related field and experience in INGO with at least 4 years work experience in humanitarian response and managing pf protection projects.
• MSc is preferred
• Minimum 2 years of direct psychosocial/counseling experience with a reputable agency; experience working with survivors of violence in emergency preferred.
• Strong ability to lead women centers and child friendly spaces preferred
• Clear understanding of gender, abuse of power, and issues surrounding violence against women and girls.
• Ability to maintain confidentiality, medical ethics and respect for clients at all times. Experience in participatory techniques and community mobilization
• Strong ability to lead, train, facilitates and motivates others in their respective tasks in a professional, respectful and supportive manner.
• Knowledge and ability to speak Hausa and Kanuri is an added advantage
• Experience working with case files and databases and providing regular documentation preferred

Skill & Knowledge

• Demonstrated understanding of the skills necessary to work with children and adolescents particularly vulnerable children
• At least 3-year experience in gender-based violence and child protection programming
• Demonstrated ability to solve problems, think and plan strategically, and communicate with key actors in a dynamic and unpredictable operating environment
• Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessment.
• Knowledge of Sphere and established international child protection/GBV standards, methodology and tools
• Knowledge of community mobilization and facilitation techniques
• Computer skills (MS Word, Excel, Outlook, PowerPoint)
• Ability and willingness to work in a participatory manner with a diverse range of client communities
• Ability to work in a complex environment with multiple task and tight deadlines.
• Personal qualities: Team player, clear communicator, flexible, network-builder, able to handle pressure well under minimal supervision, and a commitment to child rights and gender equality
• Languages: Fluency in English Kanuri and or Hausa is an added advantage
• Ability to travel to LGA of implementation at 70% of the time
• Ability to function effectively with diverse international teams

Behaviours

• Creates strong sense of purpose and commitment within own part of operations and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Provides good and adequate administrative and logistical support to enable programmes to meet meets it's agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning