Project Coordinator at Heifer International

Job ID: 409

Category: Program / Project Management

Function

• The Project Coordinator will be responsible for the coordination and monitoring of all the projects of the Youth and Innovation department, to ensure that project goals and objectives remain on track.
• Areas of focus include efficient management of project resources; project plans and budgets; engagement with relevant stakeholders; ensuring quality control and timeliness of all deliverables as required.
• The Project Coordinator will report to the Youth and Innovation Lead – Africa.

Essential Character Traits:

• Accountability, critical thinking, and problem-solving, excellent decision making, ability to manage conflict, adaptability, able to tolerate stress, attention to detail, team player.

Responsibilities & Deliverables
Project Management and Effectiveness (50%):

• Develop detailed project work plan to drive changes and improvements, for approval and ongoing monitoring to ensure project activities are on schedule.
• Provide coordination of Projects including technical, administrative, operational, and logistical direction of the projects.
• Develop and provide an ongoing project management dashboard.
• Monitor and review progress on project tasks within the context of agreed project deliverables and timelines.
• Provide support to project teams through planning and reviews as well as implementation.
• Collaborate with relevant teams and departments and ensure timely dissemination of project information and reports.
• Carry out operations on the annual AYuTe Africa challenge.
• Support Tech integration projects across the region, and facilitate strategic partnership engagements.

Quality and Risk (25%):

• Carry out all necessary activities for the review, documentation, and optimization of processes that will enable seamless project execution.
• Provide project performance highlights and communicate major issues, slippage, and suggested remedies and escalations as required.
• Track and assess the effectiveness of projects.
• Provide project status reporting and updates of progress, dependencies, issues, and risks.
• Compile and present research findings and recommendations as may be beneficial to the project.

Stakeholder Management (20%):

• Provide practical and all necessary support to Project lead in achieving successful execution of the project.
• Manage the day-to-day projects/logistics and the corresponding communication for each project.
• Establish plans for multi-stakeholder engagement and learnings.
• Develop strategies for capturing and processing sharing knowledge from projects.
• Participate in periodic meetings with stakeholders.

May perform other job-related duties as assigned (5%):

• Any other job-related tasks assigned by the supervisor.

Minimum Requirements

• Bachelor's Degree required Business or related field, plus 7 years relevant work experience.
• Extensive project management experience managing projects differ in size and complexity.  Experience serving in a consultant capacity. 
• Excellent oral and written communication skills.

Preferred Requirements:

• Master’s Degree preferred in relevant field.
• Project management certification.
• Experience in tech-enabled programs, with an understanding of leveraging technology and supporting business plan competitions.
• Experience in a tech- incubator environment.

Most Critical Proficiencies:

• Ability to formulate a plan to meet the objectives of the project while adhering to an approved budget and timeline.
• Excellent communication, people, and leadership skills, as well as a keen eye for others’ strengths and weaknesses.
• Good interpersonal skills and ability to interact effectively at all levels.
• Excellent time management and organizational skills with attention to detail.
• Excellent presentation skills.
• Proven ability to supervise the successful execution of each stage of the project.
• Ability to resolve derailments and communicate effectively with team members and other stakeholders to ensure the project gets back on track.
• Expert level risk management and contingency planning experience.
• Ability to monitor spend rates and make modifications based on budget allocation.
• Experience in managing project data and reports.
• Ability to determine ongoing maintenance and troubleshooting needs of a project.
• Proficient in Microsoft Office Suite.

Essential Job Functions and Physical Demands:

• Ability to sit, stand or walk for long periods of time.
• Ability to work with a computer and computer software.
• Ability to lift or move up to 25 pounds.
• Ability to work independently.
• Ability to perform mathematical and/or statistical computation and apply good analytical skills.
• Ability to work with sensitive information and maintain confidentiality.