Project Coordinator at Control Risks

Description

• As a Project coordinator, you will be part of an established high performing team accountable for coordinating all aspects of business administration associated with the lifecycle of a project.
• You will provide first class operational support along with enterprising solutions in respect of the project lifecycle; in particular, ensuring the swift and accurate administration of project data and client invoices and the appropriate use of systems and processes.

Task and Responsibilities

Project coordination

• Lead project set up process within Control Risks internal enterprise systems
• Coordinate data sites & project timelines
• Qualify supporting documentation & data
• Liaise with intercompany offices
• Act as point of contact for project administration
• Provide ad-hoc support to project manager

Client project coordination – financial

• Lead end to end project invoice process
• Process project costs – subcontractor, vendor invoices
• Liaison to finance teams and credit control
• Qualify project data for financial reporting, project management & invoicing
• Qualify & approve client & I/C invoices

Client service

• Collaborate with client on-boarding procedure & liaise with clients administrative teams
• Qualify client documentation in relation to invoicing
• Ensure ease of transaction between Control Risks & client

Operational

• Support the implementation of standard operating procedures
• Identify issues with & exceptions to standard processes or procedures
• Identify systems errors, data issues and raise for solutions

Requirements

Essential

• Prior administrative experience, ideally in related field.
• Raising client invoices and collating supporting backing documentation from multiple sources
• Intermediate Excel skills
• Ability to quickly assimilate and understand information to recognise what action is required

Preferred

• Knowledge of Relativity or similar e-discovery software platform
• Downloading and manipulating data sets to fit different formats
• Prior experience of communicating with clients/ customers
• Prior experience of using multiple internal enterprise systems

Qualifications and specialist skills

• Educated to degree or similar workplace experience.
• Strong IT skills including Microsoft Outlook, Word, Power Point and Excel; MS Dynamics 365 & SharePoint would be advantageous
• Strong communication skills with the ability to establish effective and strong working relationships with internal and external contacts
• Good organisational and prioritising skills
• An ability to identify problems, understand the complete impact of them and see challenges through to a conclusion
• Accurate with eye for detail

Benefits

• Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.
• We operate a discretionary global bonus scheme that incentivises, and rewards individuals based on company and individual performance.
• Control Risks supports hybrid working arrangements, wherever possible, that emphasise the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.
• As an equal opportunities employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.