Project Coordinator at Alphabait Realty Ltd

Job Objectives

• The Project Coordinator will assist the Project Manager in organizing, executing, and monitoring real estate projects to ensure their timely, cost-effective, and efficient delivery.
• This role serves as a vital link between various project stakeholders including consultants, contractors, suppliers, and internal teams to ensure that all project activities are well-coordinated and aligned with the company’s objectives and quality standards.

Roles and Responsibilities
Project Planning and Documentation:

• Assist the Project Manager in developing project plans, schedules, and budgets for real estate developments.
• Coordinate the preparation, review, and approval of project documentation, including contracts, drawings, and reports.
• Maintain accurate records of project milestones, correspondence, and technical documents.
• Track deliverables and ensure that timelines, quality standards, and cost parameters are adhered to.

Coordination and Communication:

• Serve as a central communication point between internal teams, consultants, contractors, and clients.
• Facilitate project meetings, record minutes, and follow up on agreed actions and deliverables.
• Support cross-functional collaboration between design, engineering, procurement, and construction teams.

Project Monitoring and Reporting:

• Monitor daily project activities to ensure work progress aligns with the approved schedule and scope.
• Assist in identifying project risks, constraints, and deviations, and recommend corrective measures.
• Prepare regular project progress reports, cost updates, and performance summaries for management review.

Compliance and Quality Control:

• Ensure all project activities comply with company policies, building regulations, and safety standards.
• Assist in reviewing and verifying contractor performance, materials, and workmanship.
• Support the preparation of documentation required for inspections, approvals, and project handovers.
• Contribute to maintaining a culture of safety, sustainability, and regulatory compliance on project sites.

Innovation and Continuous Improvement:

• Identify opportunities to improve project coordination processes and workflow efficiency.
• Leverage project management tools and software to enhance scheduling, reporting, and team collaboration.
• Support post-project evaluations by documenting lessons learned and best practices for future

Working knowledge, skills and competencies and attributes:

• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office and project management tools.
• Ability to work under pressure and meet deadlines.

Qualifications and Experience

• B.Sc. / M.Sc Degree in Project Management, Engineering, or related field
• 5 - 10 years of experience coordinating construction or development projects
• Strong understanding of project scheduling, documentation, and reporting
• Proficiency in MS Project or similar project management tools
• Excellent communication, organizational, and multitasking skills
• PMP or related certification is an added advantage