Project Assistant at Women Friendly Initiative (WFI)

Job Description

• Operationalize administrative procedures such as Timesheets, Travel and transportation, Documentation, and Procurement of services of consultants.
• Manage and review approved claims of staff on the project
• Create and update staff information in personnel files
• Experience in developing Concept Notes and Proposal writing
• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plan;
• Maintain project correspondence and communication;
• Collect, register, and maintain all information on project activities;
• Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
• Contribute to the preparation and implementation of progress reports;
• Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the project activities and write minutes from the meetings;
• Maintain project filing system
• Assist in the preparation of payment requests for operational expenses, salaries, insurance, etc. against the project budget and work plan;
• Arrange for equipment maintenance and insurance as required;
• Help the organization in sourcing for other fund from Donors- Through proposal writing
• Operationalize administrative procedures such as Timesheets, Travel and transportation, Documentation, and Procurement of services of consultants.
• Manage and review approved claims of staff on the project
• Create and update staff information in personnel files
• Experience in developing Concept Notes and Proposal writing
• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plan;
• Maintain project correspondence and communication;
• Collect, register, and maintain all information on project activities;
• Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
• Contribute to the preparation and implementation of progress reports;
• Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the project activities and write minutes from the meetings;
• Maintain project filing system
• Assist in the preparation of payment requests for operational expenses, salaries, insurance, etc. against the project budget and work plan;
• Arrange for equipment maintenance and insurance as required;
• Help the organization in sourcing for other fund from Donors- Through proposal writing.

Requirements

• Candidates should possess a PhDs / Doctorates, MBBS / MBChB, B.Pharm, BSc, M.Pharm, MSc or MSW qualification with 4 - 6 years work experience.