Project Administrator at The People Practice

Our client in the energy sector is looking to hire a Project Administrator who will provide administrative and planning support to ensure the successful execution of projects. He or she will be responsible for developing and maintaining project plans, schedules, budgets, and reports.

 Responsibilities

Project Planning & Scheduling:

• Develop and maintain comprehensive project plans and schedules using project management software (e.g., Primavera P6, Microsoft Project).
• Break down project deliverables into tasks and assign resources effectively.
• Work collaboratively with Human Resource, Supply Chain Management and Engineering Operations Teams to identify and source resources as needed.

Project Monitoring and Evaluation:

• Track contract requirements and ensure project deliverables meet all client specifications.
• Identify and manage project risks and dependencies, proactively developing mitigation strategies.
• Track project progress, monitor critical paths, and identify potential delays.
• Update project schedules and timelines as needed, keeping stakeholders informed of any modifications.

Budget Management:

• Assist in the development and maintenance of project budgets, tracking costs against planned expenditures.
• Monitor project budgets and identify potential cost overruns, proposing corrective actions.
• Prepare cost reports for the organization and clients.

Project Documentation & Communication:

• Maintain comprehensive project documentation, including project plans, schedules, budgets, meeting minutes, and communication logs.
• Ensure proper document control procedures.
• Manage project databases and ensure accurate data entry.
• Clearly communicate project updates, progress reports, and potential issues to relevant stakeholders (internal teams, clients).
• Prepare presentations and reports as needed to summarize project progress and key performance indicators (KPIs).

Project Support:

• Assist project engineers with administrative tasks related to project execution.
• Manage project meeting logistics, including scheduling, agenda setting, and taking minutes.
• Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment.
• Provide administrative support related to contract management and client communication.

Qualifications

• Bachelor's degree in Project Management, Engineering, Business Administration or a related field.
• Minimum 2+ years of experience in project planning and administration, ideally within the oil and gas services industry.
• Strong understanding of project management methodologies and best practices.
• Knowledge of oil and gas and engineering processes is an added advantage.
• Proficiency in project management software (e.g., MS Project, Primavera P6).
• Experience with enterprise resource planning (ERP) systems is an added advantage.
• Excellent knowledge of project management methodologies (e.g. Waterfall, Agile) is required.
• Must be able to use project management software (e.g., Primavera P6, Microsoft Project)
• Working knowledge of communication, scheduling, & budgeting tools (e.g., MS Project, Spreadsheets, MS Office)
• Ability to develop and use Project Management Information Systems.
• Ability to tailor project communication to diverse technical & non-technical audiences.

Must have skills

• Must be able to prioritize tasks and effectively manage multiple projects simultaneously.
• Excellent communication skills, written and oral.
• Must have Strong analytical and problem-solving skills with a detail-oriented approach.
• Ability to adapt to changing project requirements and work priorities effectively.
• Ability to communicate clearly and effectively at all levels.
• Highly motivated and committed to delivering high-quality work on time