Project Administrator, PReP & SAYWEE at TechnoServe

Requisition Number: PROJE004904

Job Summary

• TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the PReP & SAYWEE projects.
• The role is a critical function of the state offices and ensures smooth office operations at all times. 

Program/Practice/Department Overview

• The Project Administrator will be part of the Operations department to support activities across Anambra and Lagos states for the project team through the following:. 

Primary Functions & Responsibilities
Travel and Logistics:

• Assist with international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Guide other office support staff, such as drivers and cleaners, to regularly comply with operational standards.
• Work with the Operations Specialists of the project to coordinate paperwork and physical maintenance of the fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management:

• Inspect and track usage of office consumables and its facilities, including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Drafting of reports relating to the state offices.
• Collection of fuel purchase invoices at the state offices for transmission to the finance department.
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly Petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement:

• Work with the Operations Specialists of the project to coordinate the project's needs and make the requests in the system.

Basic Qualifications
These are the requirements that any qualified candidate must meet. Typically includes:

• Bachelor’s Degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields
• Procurement certification or prior experience is an added advantage.

Preferred Qualification:

• Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement, preferably with an international NGO. 

Travel:

• Ability to travel on occasion.      

Language Requirement:

• Fluency in English, both in writing and speaking.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and the ability to work independently on multiple tasks simultaneously 
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages is useful for preparing relevant work documents.
• High Professional work ethic and integrity. 
• Ability to reason objectively, clear, strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.