Project Administrator at COOPI - Cooperazione Internazionale

Overview

• The Project Administrator is responsible to execute all the tasks that regard the financial activities of the field base and in support to the projects being implemented on the field, and to support the Regional Administrator and Head of Base in the delivery of the field activities to reach the results and objectives of the projects.

Main Responsibilities and Tasks

Under the direct supervision of the Country Administrator, and in collaboration with the Head of the Base, and other collaborators of the projects, he/She will:

• Perform the duties of Cash Management, which includes responsibility for all cash transactions in the office, daily entries in the COOPI-Cooperazione Internazionale accounting system and supervisions of administration Assistants in cash handlings and management
• Prepare documents for payment and verify supporting documents according to COOPI rules as well as country specific legal regulations;
• Assist as needed in uploading on a weekly basis the daily Cash Book to the Regional Administrator and perform related cash reconciliation and balancing;
• Organize, file and scan all payment vouchers with related supporting documents when corrected and approved Cash Book has been returned from Coordination Office
• Keep the country and individual project inventory records updated in cooperation with the Logistics Department and assist in performing random physical inventories and stock-takings;
• Be the finance focal point for cash distributions to projects, checking documentation prior to and after distributions and being present to monitor distributions and payments.
• Make bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements ect…
• Assist with any other duties in the Department, as directed by the Regional Administrator, Head of Office and Finance/Admin/HR Officer.

Additional Responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and assigned by the Project Administrator, Finance officer, Regional Administrator and HR manager.
• This ToR shall be inclusive of any other task specifically assigned by the direct supervisor for what concerns the implementation of the program activities.

Skills and Competencies of the Candidate (Education, Training, Competences, Skills)

Minimum Requirements:

• Bachelor Degree or its equivalent in Accountancy or Finance, Social Science courses, Business Management, Business Administration, Public Administration, or related subject, with previous experience working in humanitarian projects.
• Evidence of NYSC discharge certificate, with previous experience working in developmental and emergency projects especially in NGO/INGO or financialw3 sector.
• Masters in Accounting, Finance or Administration
• Professional qualifications like ICAN, ACCA or ANAN will be an added advantage.

Desired Competencies / Skills

Essential:

• 3 - 5 years in Project Admin related work experience with an International NGO
• Experience in data collection, collation and archiving
• Work related skills : good knowledge of cash management, daily administration tasks, logistics and procurement tasks
• Fluency in English and local languages.
• Ability to plan and organize work and write clear and concise reports and communicate effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines
• Excellent communication skills.
• Proven commitment to accountability
• Excellent computer skills with proficiency in MS excel.
• Strong analysis skills (qualitative and qualitative)
• Excellent interpersonal skills, written and verbal communications
• Strong cultural awareness and sensitivity
• Good understanding of complex emergencies and crisis contexts
• Demonstrated skills in management, teamwork, negotiation and consensus-building

Preferred:

• Excellent knowledge of English, with fair understanding in Hausa.
• Willing and able to be based and travel regularly within remote areas, where services are limited.