Project Accountant at Tokiye Integrated Medical Services

Job Description

• The Project Accountant will be responsible for managing and monitoring all financial activities related to the Project.
• The role ensures accurate budgeting, expenditure tracking, cost control, and financial reporting.
• Working closely with the project manager, procurement, logistics, and site teams, the Project Accountant will maintain transparency, financial discipline, and compliance with internal controls and regulatory requirements.
• The role plays a critical function in ensuring proper financial planning, accountability, and decision support throughout the project lifecycle.

Key Responsibilities
Financial Management and Reporting:

• Prepare and maintain the project budget, cost forecasts, and cash flow analyses.
• Track and monitor daily project expenses against approved budgets.
• Prepare monthly, quarterly, and annual financial reports for management.
• Assist in preparing budget variance reports and highlight areas requiring corrective action.
• Maintain up-to-date financial records and ensure accurate posting into accounting systems.

Cost Control and Accountability:

• Verify and reconcile expenses, purchase orders, delivery notes, and invoices.
• Ensure all financial transactions comply with approved financial policies and project cost-control guidelines.
• Monitor site spending, reconcile petty cash, and review financial claims submitted by site departments.
• Provide financial insights to optimize cost efficiency and minimize waste.

Procurement and Payment Coordination:

• Work closely with procurement and logistics teams to verify and validate supplier invoices.
• Support the processing of vendor payments after confirming delivery and documentation accuracy.
• Maintain a register of suppliers, contracts, and payment schedules.
• Assist in maintaining records of commitments, accruals, and outstanding liabilities.

Compliance, Audit, and Documentation:

• Ensure full compliance with internal financial controls, accounting standards, and regulatory requirements.
• Maintain proper filing and documentation of all financial transactions for audit readiness.
• Support internal and external audit processes by preparing schedules, reconciliations, and supporting documents.
• Ensure adherence to company policies on approval limits, asset management, and financial accountability.

Coordination and Stakeholder Engagement:

• Work closely with the project manager, finance department, and site leadership to ensure financial alignment.
• Provide timely financial updates and risks to management.
• Participate in project review meetings and contribute to financial decision-making.

Requirements

• Bachelor’s degree or HND in Accounting, Finance or related field.
• 7–10 years’ experience in accounting, preferably in construction, engineering, healthcare, or infrastructure projects.
• Professional certification (ICAN, ACCA or equivalent) is an added advantage.
• Strong knowledge of project accounting, budgeting, and cost control.
• Proficiency in accounting software (e.g., QuickBooks, Sage, SAP, or ERP-based systems).
• Strong analytical, reconciliation, and reporting skills.

Skills and Competencies:

• High level of integrity, accountability, and financial discipline.
• Strong attention to detail and accuracy in financial documentation.
• Excellent communication and teamwork abilities.
• Ability to work under pressure and manage multiple priorities.
• Strong problem-solving and analytical mindset.
• Ability to maintain confidentiality and handle sensitive information