Program / Project Manager at PTK Consulting Limited

The Role

• The Program/Project Management Manager is responsible for the Project management, Project controls, Planning and scheduling, Progress monitoring and tracking, Project coordination, Quality management, Risk management, Proposal preparation, Technical and commercial bid preparation and evaluation, Tender analysis and validation, Budget preparation, Engineering and construction management, Cost estimating, Budget forecasting, Contract administration. Approximation of the cost of a program, project, or operation.

Responsibilities

• Set and agree on project objectives with the design and construction teams; prepare, check and approve deliverables.
• Serve as a key link with the client and Project Manager to review deliverables before commencing any project.
• Prepare project schedules and monitor the project construction schedule on a weekly basis. Work with the Project Team to develop required schedules and budgets for project execution.
• Analyse and implement the most suitable project management system using the appropriate technology to monitor the progress of the project at all times.
• Carry out risk assessment in collaboration with the relevant officers.
• Maintain strict adherence to the budgetary guidelines, quality and safety standards.
• Conduct periodic inspection of construction sites and ensure project documents are complete.
• Secure and schedule internal and external resources required to deliver project activities.
• Perform other project engineering and project management related duties. Budget Management
• In collaboration with the project managers and finance teams, develop an annual budget in line with the organizations plan. Provide periodic financial reports on expenditure, to be reviewed by the Business Head.
• Oversee the finances of the project management teams; ensure the smooth flow of the requisition and retirements
• Prepare estimates and documents required to obtain permits, approvals for bids, sales etc. PROGRAM MANAGER JD 2020 2 Stakeholder Management
• Provide leadership, coaching and direction to the various project management teams.
• Network and maintain relationship with the relevant Government Agencies- Urban and Regional Planning, Infrastructural Development, etc.
• Build and manage relationships with other relevant stakeholders including community leaders, land owners etc.
• Promote a harmonious relationship between the architects, engineers and contractors to ensure the best outcome for the business Commercial Support Prepare requisitions and technical evaluation of bids for discipline material and equipment procurement; ensuring vendors provide timely and quality input into design and build packages SKILLS/EXPERIENCE
• Must have experience work with the Project Team to develop required schedules and budgets for project execution.
• Generate comprehensive monthly updates on all projects for cost and schedule reporting.
• Initiate cost and schedule updates from all project team members for accurate project forecasts.
• Develop and administer the Project Schedule or Work Plan and engage discipline engineers and expert resources from the Project Team and functions to maintain accurate progress tracking.
• Determine project critical path to effectively optimize activities and resources and advise Project Team of impact of project changes on the cost and schedule baseline.
• Provide expert level cost and scheduling advice to the Project Team on matters relating to project planning and execution.
• Prepare and implement project wide progress measurement and reporting system, including rollup levels, section weightings and reporting cycle calendar.
• Provide the necessary validation of Design Team produced schedules to ensure the development of proper estimates and studies within a project stage.
• Coordinate and/or develop appropriate internal and external schedule and cost benchmarks/technical limits.
• Implement project wide WBS/CBS.
• Ensure the preparation and development of appropriate detail and summary project control cost and schedule estimates.
• Steward cost tracking and forecasting of manpower resources.
• Implement, and monitor cost and schedules within each project stage and for the entire project until completion/close-out.
• Issue look-ahead schedules and budgets to ensure readiness to progress works.
• Coordinate preparation of qualitative & quantitative cost and schedule risk analysis.
• Maintain control estimates and monitor variance.
• Develop expenditure forecasts consistent with project team plans.
• Assist team in appraising the overall performance of the project with respect to cost and schedule.

Requirements

• Minimum of 10 years
• M.Sc. Construction Management (added advantage)
• B.Sc. Civil Engineering
• Project Management Professional (PMP),
• Certified Cost Engineer (CCE),
• PMI Scheduling Professional (PMI-SP),
• PMI Risk Management Professional (PMI-RMP),
• Planning & Scheduling Professional (PSP),
• Contract & Commercial Management Practitioner (CCMP),
• PRINCE2Foundation & Practitione

Key Competencies:

• Project Management & Control Construction Management Project Planning & Budgeting Civil Engineering Contract & Commercial Management Risk Management TECHNICAL SKILLS: Software: Microsoft Office Specialist (Word, Excel, PowerPoint, Outlook), Primavera (P6) expert user, Microsoft Project expert user.