Program & Finance Assistant at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Job Summary

• The Program and Finance Assistant will provide essential support in the implementation of programmatic and financial activities for the project.
• This role involves assisting with budget management, financial reporting, and ensuring compliance with organizational and donor requirements.
• Additionally, He/ She will also support program implementation by coordinating activities, maintaining records, and facilitating communication among team members and stakeholders.

Essential Duties and Responsibilities

• Assist in the preparation and monitoring of project budgets and financial reports, ensuring accuracy and compliance with donor regulations.
• Maintain financial records, including receipts, invoices, and payment documentation.
• Support the preparation of monthly financial statements and reports for review.
• Assist in coordinating project activities and events, including meetings, workshops, and training sessions.
• Maintain up-to-date records of project activities and outputs, ensuring all documentation is organized and accessible.
• Support the collection and compilation of data for project reports and evaluations.
• Ensure compliance with organizational policies and procedures related to financial and programmatic management.
• Assist in preparing necessary documentation for audits and donor reviews.
• Monitor the timely submission of required reports by project partners and stakeholders.
• Serve as a point of contact for program-related inquiries and facilitate communication among team members and stakeholders.
• Coordinate travel arrangements and logistics for project staff and consultants as needed.
• Support the dissemination of information and materials related to project activities and initiatives.
• Support capacity-building efforts for local partners and stakeholders in financial management and reporting.
• Perform any other duties as assigned by the supervisor to support the successful implementation of project activities.

Minimum Recruitment Standard

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field.
• Minimum of 2-4 years of relevant experience in program and financial management, preferably in health-related international development programs, particularly in HIV/AIDS or public health initiatives in developing country.
• Familiarity with Nigerian public sector health systems, NGOs and CBOs is required.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Proficient in financial management software and Microsoft Office Suite, particularly Excel.
• Strong organizational and multitasking skills, with attention to detail.
• Understanding of donor regulations and compliance requirements is an advantage
• Ability to work independently and as part of a team in a fast-paced environment.