Program Coordinator at Health Emergency Initiative (HEI)

Overview:

The Program Coordinator plays a critical role in supporting the design, execution, and oversight of Health Emergency Initiative’s (HEI) health-focused programs and interventions. This position involves program planning, stakeholder engagement, donor coordination, and cross-functional collaboration to drive impactful outcomes.

Key Responsibilities:

Program Strategy & Execution

• Support the design and implementation of program strategies and activity plans.
• Assist in defining project scope, timelines, and deliverables, ensuring alignment with organizational goals.
• Coordinate cross-functional teams to ensure timely and efficient program delivery.

Donor & Stakeholder Engagement

• Identify and engage potential donors and partners.
• Support proposal development, grant writing, and relationship management with funders and collaborators.
• Ensure timely updates and reporting to stakeholders.

Monitoring & Evaluation Support

• Assist in the development and application of tools to track program performance.
• Contribute to data gathering, analysis, and reporting to inform program improvements.

Project & Event Management

• Oversee planning and coordination of fundraising events, outreach programs, and emergency response activities.
• Support budget preparation, procurement planning, and activity reporting.
• Identify risks and contribute to mitigation strategies during project implementation.

Team Supervision & Coordination

• Supervise program and administrative support staff.
• Collaborate with internal leadership to ensure smooth execution of organizational meetings (AGM, BOT, EXCO) and key events.

Communication & Documentation

• Draft project proposals, concept notes, and reports.
• Represent HEI at partner meetings and external engagements.
• Contribute to knowledge sharing, advocacy, and organizational visibility efforts.

Qualifications & Skills:

• Bachelor’s degree in Public Health, Development Studies, Biological Sciences, Pure and Applied Sciences, Social Sciences or a related field.
• 3–4 years’ experience in a program or project coordination role within the non-profit or health sector.
• Strong organizational, interpersonal, and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in MS Office/ICT; knowledge of M&E tools is a plus.