Program Assistant at NerdzFactory Company

Job Summary:

• Nerdzfactory company is seeking a highly skilled and capable Programs Associate for isafe Consulting to provide a Senior Executive with comprehensive administrative, research, Program coordination, and operational support. This role is critical in ensuring the smooth and efficient management of day-to-day tasks and ensuring high-level support and coordination for efficient operational and strategic decision-making for high-level activities.
• The ideal candidate will possess exceptional organizational skills, solid writing and drafting abilities, and the capacity to work independently while demonstrating initiative.

Responsibilities:

Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings
• Make travel arrangements, including flight bookings, hotel reservations, and itinerary planning.
• Prepare and disseminate meeting agendas, take minutes, and follow up on action items.
• Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretion.
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents.

Writing and Drafting:

• Compose and proofread a variety of documents, including reports, presentations, proposals, and correspondence.
• Conduct research and gather relevant information to support the drafting process.
• Ensure consistency in formatting, style, and adherence to company guidelines.

Research and Analysis:

• Conduct in-depth research on topics related to strategic policy, inclusive growth, youth empowerment, trade, investments, migration, and economic growth.
• Gather and synthesize data from various sources to support decision-making processes.
• Prepare concise and well-structured research summaries and analysis reports.

Project Coordination:

• Coordinate and execute projects related to the company's areas of focus.
• Liaise with internal and external stakeholders to ensure smooth project delivery.
• Monitor project timelines, milestones, and budgets, and provide regular updates to senior executives.

Communication and Collaboration:

• Maintain effective communication channels with internal teams, clients, and external partners.
• Facilitate collaboration and information sharing among team members and stakeholders.
• Represent the company professionally in all interactions, both internal and external.

Qualifications and Requirements:

• Bachelor's degree in Development Studies, Economics, International Development and other related field. A masters degree is an added advantage.
• Minimum of 5-8 years experience in a related role.
• Female preferred
• Exceptional organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Strong writing, editing, and proofreading abilities with excellent command of English language and grammar.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software applications.
• Excellent research and analytical skills with the ability to synthesize information from various sources.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently, exercise sound judgment, and take initiative when necessary.
• Attention to detail and commitment to maintaining confidentiality and discretion.
• Familiarity with project management principles and methodologies is a plus.