Program Assistant (M&E and Reporting) at Committed To Good (CTG)

Overview of position:

• Working under the overall supervision of the Conflict Mitigation & Community Reconciliation Program Manager & under the direct supervision of the MEAL & Reporting Officer the successful candidate will be responsible for monitoring operations of the EU project & providing M&E analysis, reporting, administrative & general office program support for the implementation of the EU project “conflict mitigation & community reconciliation” project in Katsina, Nigeria.

Role objectives:

• Support the planning & implementation of the Monitoring, Evaluation & Reporting (MER) activities of the program, which will include results matrix, work plans & monitoring compliance of indicators of different projects.
• Coordinate on designing pre & post training evaluation questionnaire that responds to the needs of the project.
• Conduct data quality checks in the field & ensure the accuracy & completeness of survey questionnaires.
• Support the design & implementation of data gathering tools for project implementation.
• Carry out project field visits & support the establishment of beneficiary feedback mechanisms of the project in collaboration with the other program units & implementing partners.
• Support the development of a tracking tool for the successful monitoring of project milestones & indicators, for periodic reporting to program management.
• Ensure timely submission, review & consolidation of reports submitted by implementing partners, which includes monthly reports.
• Support in the development of concept notes, proposals for new projects & upscaling of the ongoing projects, based on lessons learnt.
• Support the program team in planning & organizing meetings, workshops, consultations, events & dialogues, especially those involving donors.
• Support the M&E & Reporting Officer in keeping documentation of the meetings with the donors, IP partners & counterparts.
• Ensure that hard & soft copies of data collected are kept at project sites.
• Prepare informative field reports, identify shortcomings / gaps & make relevant recommendations on a regular basis.
• Support in conducting training & capacity building support to the program staff on various aspects related to MER.
• In coordination with the other unit of the program, document lessons learnt case stories for donor reports & our clients website & newsletters.
• Support the MEAL Officer in preparing clear & innovative presentations of the project data such as Power Point presentations & information sheets.
• Serve as a focal point for knowledge management of the program, ensuring that original & copies of official documents are appropriately drafted, disseminated (referencing & tracking) & shared on common client mission platforms in Nigeria.
• Perform any other duties as may be assigned.

Project reporting:

• This role works under the overall supervision of the Conflict Mitigation & Community Reconciliation Program Manager & under the direct supervision of the MEAL & Reporting Officer.

Key competencies:

• University Degree in Development, Social or Political Sciences, Management, or a related field from an accredited academic institution with 3 years of relevant experience working in similar role or a High School Diploma in the above field with 5 years of relevant working experience.
• Experience in coordination with other stake holders.
• Experience in project implementation and in the field of research, monitoring, evaluation & reporting in insecure environments.
• Experience in MER system design, data processing & tools.
• Strong reporting skills.
• Experience working in a complex crisis environment or a post conflict environment.
• Experience in the application of good practice in project management such as participatory approaches & do no harm.
• Demonstrate initiative & ability to work independently & as a member of a team to coordinate & / or lead the efforts to effectively meet M&E needs.
• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Publisher & Share Point.
• Previous work experience in international organizations & companies would be an advantage.
• Strong sense of details & accuracy in all matters.
• Reliable, able to work under pressure, good organizational skills & drive for results.
• Knowledge about peacebuilding & DDRR programming would be an advantage.
• Knowledge of the UN system & ideally of our clients rules & regulations would be an advantage.
• Fluency in English & Hausa is required.
• Fluency in any native language spoken in northwest Nigeria is desired.
• Must be resident in Katsina.
• Inclusion & respect for diversity respects & promotes individual & cultural differences, encourages diversity & inclusion wherever possible.
• Maintain high ethical standards & act in a manner consistent with organizational principles / rules & standards of conduct.
• Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
• Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
• Produces & delivers quality results in a service oriented & timely manner, is action oriented & committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge & innovate.
• Takes ownership for achieving the organization’s priorities & assumes responsibility for own action & delegated work.
• Encourages & contributes to clear & open communication, explains complex matters in an informative, inspiring & motivational way.

Team management:

• This role has no team management responsibility.

Further information:

• Qualified female candidates are encouraged to apply for this role.