Program Assistant (Francophone) at Bill And Melinda Gates Foundation

• The Program Assistant is an integral member of the team, ensuring that all administrative and scheduling functions are completed in a timely manner allowing for highly productive environments!
• The focus of the Nigeria Country office team is to enable collective impact for the foundation in Nigeria by influencing policy and finance towards key development priorities, strengthening capacity and enabling systems for delivery, and innovating and leveraging cross-cutting enablers for impact at scale.
• In this capacity, the Program Assistant will offer comprehensive organizational and administrative support to the leaders and staff within the Nigeria Country Office collaborating with a small team of fellow assistants to facilitate the overall workflow and ensure the smooth operation of the designated offices.
• This role is based in the Nigeria office located in Abuja and will report to the Country Director.

Core Responsibilities

• Schedule a high volume of appointments and meetings, manage complex calendars for multiple people, and make travel arrangements.
• Assist in scheduling and planning for events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
• Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
• Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects. Compile and process expense reports, reimbursement and check requests.
• Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
• Interact and communicate clearly and consistently with grantees and partners in the field.

Leadership and Culture

• We believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things.

Core Knowledge and Skills

• Sets priorities and meets deadlines while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.
• Excellent oral and written communications skills.  Able to communicate effectively with internal and external contacts, and have the ability to adjust to a wide variety of working styles.
• Knowledge of foundation priorities and how they align with the goals of the department/division.
• Proficient with MS Office Suite.

Education and Experience

• Associate’s Degree with 3+ years of experience, or equivalent experience.