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  • Posted: Jul 29, 2021
    Deadline: Aug 12, 2021
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    Los Angeles-based AIDS Healthcare Foundation (AHF),a nonprofit, tax-exempt 501(c)(3) organization, is a global organization providing cutting-edge medicine and advocacy to over 350,000 patients in 36 countries. We are the largest provider of HIV/AIDS medical care in the U.S. A truly independent voice in our mission to rid the world of AIDS, AHF’s opera...
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    Program Assistant

    Reports to: Operations Manager

    Job Summary

    • The Program Assistant - Admin will provide customer services, support in hotel bookings; flight bookings for both AHF Nigeria guests for Benue, Cross River, Anambra, and Akwa Ibom States.
    • The assistant will provide secretariat services for the AHF Nigeria Benue State office.
    • Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.

    Essential Duties / Responsitilities
    Administration Duties:

    • Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
    • Support in hotel bookings, flight bookings for both AHF Nigeria guests and staff
    • Acts as Front Desk Officer
    • Supervises appropriate utilization of program vehicles; responsible for the scheduling of program vehicles to field activities
    • Develops and maintains filing system (mainly digital and also hardcopy when strictly needed)
    • Provides administrative and logistical support for AHF’s Nigeria
    • Answers incoming phone calls; oversee office voicemail
    • Collects and distributes incoming mail / arrange courier services when needed
    • Oversees office supply inventory, orders as needed
    • Participate in the General staff meetings and other various meetings assigned
    • Provide logistics support for training, meetings, etc
    • Support in coordinating transport logistics and assigning project vehicles.
    • Maintains files of all AHF minutes of meetings etc
    • Maintains and manages meeting calendar and files minutes of meetings
    • Maintains and update contacts database.

    Finance Duties:

    • Support in payments processing, project expenses, and advances management
    • Monitor vendors invoices & accounts payable;
    • Support to collate and review financial backup for liquidation of cash advances.
    • Send original invoices, receipts and expense reports to the country of
    • Communicate with the country office on the payment of invoices and reimbursement of expenses reports.
    • Supports inventory management and reporting.
    • Other duties as may be assigned by the supervisor.

    Education and Experience

    • Minimum of a Bachelor's Degree or HND in Accounting, Finance, Commerce, Business Administration from a recognized college or university.
    • 1 - 2 years experience in a field directly related to Admin support, logistical and, secretarial support, basic financial management, supplies, and procurement management.
    • Proficiency In computer operations (use of MS Word, Excel, PowerPoint, and Outlook)
    • Oral and written fluency in English required.
    • Ability to multi-task and prioritize h pursuit of deadlines
    • Interest and/or experience in HIV AIDS-related work: non-profit sector; development work in resource-constrained settings
    • Ability to work in a multi-cultural, international environme

    Method of Application

    Interested and qualified candidates should submit their Application (CV and Cover Letter as one document) to: globalhr.african@aidshealth.org Kindly indicate the position and the Location you are applying for as the subject of the email.

    Note: Only shortlisted candidates will be contacted. Also your application document must be saved in your full name preferably in MS Word or PDF format.

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