Program Assistant / Access to Justice at Public and Private Development Centre (PPDC)

Job Description

• The Program Assistant will provide central support to the Access to Justice program, ensuring efficient coordination and implementation of activities at the PPDC Abuja, FCT level within the legal and judicial reform initiative.
• This role requires a detail-oriented and organized professional with a strong understanding of access to justice, human rights, and project assistance.
• The Program Assistant will play a major role in facilitating smooth operations, documentation, and communication for the success of the Access to Justice program.

Key Components:

• Program Coordination
• Administrative Support
• Budget Assistance
• Stakeholder Communication
• Data Management
• Reporting and Documentation
• Communication Assistance

Duties & Responsibilities

• Assist in coordinating and facilitating the implementation of access to justice initiatives at the FCT level, aligning with project objectives and timelines.
• Collaborate with Program Managers and state-level officers to ensure effective communication and coordination.
• Provide support in monitoring Access to Justice program budgets and expenditures at the head office level.
• Assist in the preparation of financial reports and forecasts related to access to justice activities.
• Assist in communicating with stakeholders, including government entities, legal practitioners, and civil society organizations.
• Support in fostering positive relationships and effective communication channels with key stakeholders.
• Assist in data management activities related to access to justice initiatives, ensuring accurate and timely documentation.
• Contribute to the systematic capturing of lessons learned and key data.
• Support the preparation of reports on access to justice project progress and outcomes at the head office level.
• Contribute to the documentation of access to justice activities, results, and lessons learned for internal and external reporting.
• Assist in communication efforts related to access to justice initiatives, contributing to increased visibility.
• Support in monitoring program budgets, expenditures, and financial documentation.
• Assist in the organization and coordination of capacity-building initiatives for program staff and stakeholders.
• Support in training programs aimed at enhancing skills and knowledge related to access to justice.
• Provide assistance in organizing and supporting policy dialogue initiatives related to access to justice.
• Handle routine administrative tasks as assigned by the supervisor.
• Reporting to: Program Officer

Qualifications

• Bachelor's Degree in Law / Social Sciences / Public Administration, or a related field.
• Minimum of Two (2) years of experience in program management or One (1) year full time experience in NGO sector.
• Proven experience in administrative roles, preferably in project coordination.
• Strong organizational and communication skills.
• Familiarity with data management and documentation.
• Basic understanding of legal and judicial reform, access to justice, or related areas.
• Proficient in MS Office applications.

Core Competencies:

• Teamwork: Works collaboratively within a team, supporting others and fostering a positive team environment. Fosters a sense of team spirit by developing a shared understanding, responsibility, and enthusiasm for the team’s work.
• Delivering result: Uses time and resources effectively to achieve desired results. It requires taking the initiative to set and meet challenging targets, having determination when confronting obstacles, and delivering results.
• Communication: Encourages and contributes to clear and open communication. Presents information using language and sequence of ideas that is easy for recipients to understand.
• Knowledge Sharing & Improvement: Continually seeks to improve the knowledge, skills and work processes of oneself and others. Identifies ways to improve one's own and others’ performance through constructive feedback and the sharing and recording of lessons learned.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Required Soft Skill:

• Communication Skill
• Project Supervision
• Report Writing
• Organizational Skill
• Time Management

Language Requirements:

• Fluency in English and Other Nigerian languages.