Production and Administrative Assistant at Jemi Neil Consulting

Location: Lekki Phase 1, Lagos State.

Our Client, a luxury fashion brand, is looking to hire an experienced Production and Administrative Assistant. He/She offers both creative and administrative support to the company. He/She is responsible for making sure the client’s sketch/design can be made into a wearable garment by overseeing the production and assisting the design team with fashion illustration and storyboard layout. The Production Assistant/Administrative
Officer serves as the point person between internal departments and external vendors, closely monitoring the production calendar to meet deadlines, preparing shipments, and tracking samples. The Production Assistant/Administrative Officer also provides day-to-day administrative support to the company such as data entry, processing orders, managing
inventory, facility management, maintaining company records, office reporting, invoicing, and providing customer service…etc.

Job Responsibilities:

• Managing the design process from conception through to final styling
• Prioritize, plan, schedule, and manage production activities to meet manufacturing objectives in a timely and cost-effective manner
• Identify production issues, analyze root causes, and derive resolutions.
• Develop Production plan and schedule to ensure continuous operations
• Ensuring end-product is in alignment with the order
• Collaborating with designers to ensure packages are accurate
• Develop feasible strategies to avoid downtimes and delays
• Ensure customer satisfaction by addressing customer concerns promptly and professionally
• Communicate garment production updates and errors to the manager on a regular basis
• Generate production-related reports to customers when needed
• Coordinating schedules, arranging meetings, distributing memos and reports and
• ensuring that everyone is kept current on necessary company news and information
• Ensuring office supplies are maintained, including checking sales and working with vendors to ensure adequate levels of necessary supplies at all times
• Acting as the first point of contact: dealing with correspondence and phone calls
• Managing inventory, Collating and filing expenses, updating accounting databases and
• filing systems, making use of company software and resource tools.
• Implementing and maintaining procedures/administrative systems.
• Conducting research on behalf of the business where required
• Responsible for supervising facility management (cleaning, machine maintenance)
• Booking and arranging travel, transport, and accommodation
• Organizing events and conferences where the business is making a presentation
• Reminding the manager/executive of important tasks and deadlines
• Full execution of all special requests as well as the ability to handle multiple projects with ease.

Job Requirments:

• Bachelor’s Degree in business administration or similar/relevant field
• Previous working experience in the fashion industry
• Strong interest in fashion is a huge plus
• Proficiency in Microsoft Office Packages
• Outstanding communication skills (to explain customers ideas clearly and persuasively)
• Ability to handle stress
• Attention to Detail, Strong Multitasking & Organizational Skills
• Excellent sense of style and color Ability to meet multiple deadlines
• Ability to develop and maintain relationships with clients
•  Analytical mindset and problem-solving orientation
• Excellent conceptual and innovative skills
•  Excellent interpersonal skills
• Must be able to draw/sketch, either by hand or on the computer