Procurement / Vendor Manager at Stivlon Consulting

Job Description

• The Vendor Manager plays a key role in overseeing the sourcing, evaluation, and performance of all vendors involved in event execution. 
• This includes managing relationships, ensuring quality service delivery, and negotiating favorable terms to optimize costs. 
• The ideal candidate will have 3 – 5 years of experience in the events industry, a deep understanding of the local supplier landscape, and strong negotiation skills.

Responsibilities
Vendor Sourcing & Contracting:

• Identify and onboard trusted vendors for key services: décor, catering, printing, logistics, audio-visual, equipment rental, etc.
• Negotiate contracts and pricing terms to ensure competitive rates and service guarantees
• Maintain and regularly update a vendor database with documentation, contracts, and performance records
• Stay informed on new vendors, products, and service trends relevant to the events industry

Vendor Relationship Management:

• Serve as the primary liaison between the company and all third-party vendors
• Foster long-term relationships with vendors to ensure reliability and preferential service
• Address and resolve disputes or service delivery issues efficiently
• Ensure timely vendor payments by coordinating with Finance and Procurement

Quality Control & Compliance:

• Monitor and enforce vendor adherence to service quality, timelines, and event standards
• Conduct inspections and evaluations during supplier deliveries and event setups
• Ensure vendor compliance with internal policies, safety regulations, and contractual obligations
• Perform regular audits and reviews of vendor performance metrics

Procurement Support & Coordination:

• Collaborate with Event Planners to anticipate material needs for each project
• Coordinate timely procurement and delivery of supplies, rentals, and services for events
• Troubleshoot last-minute vendor issues during event setup and live execution
• Assist with contingency planning for vendor-related risks

Reporting & Cost Management:

• Track vendor costs and compare against budgets to flag variances
• Report on vendor reliability, quality ratings, and performance KPIs
• Identify opportunities for cost savings and improved service through vendor analysis
• Provide insights and recommendations to management for vendor optimization

Requirements

• Bachelor's Degree in Business Administration, Supply Chain, Event Management, or a related field
• 3 – 5 years' experience managing vendors in the events or hospitality industry
• Proven track record of vendor negotiation, performance management, and cost control
• Familiarity with procurement best practices and the Lagos supplier market
• Experience supporting large-scale or high-profile events is a plus.

Key Skills & Competencies:

• Excellent negotiation, communication, and interpersonal skills
• Strong planning and organizational abilities
• High attention to detail and a solution-oriented mindset
• Ability to work under pressure and tight timelines
• Proficiency in Microsoft Excel, Google Workspace, and procurement software.