Procurement Technical Assistant at Norwegian Refugee Council (NRC)

Position:                                  Procurement Technical Assistant

Supervision of:                        Logistics Officer

Duty station:                           Maiduguri      

Travel:                                     N/A

Project number:                      NGFP0000

 All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.

1.     Role and responsibilities

The Procurement assistant for the Maiduguri office is responsible for running NRC procurement activities according to agreed procedures and tools at the Maiduguri office level. The purpose of this position to received and proceed with purchase requests and ensure efficient and effective delivery of goods and services with regards to NRC value for money principles.

 Generic responsibilities

·     Adhere to NRC policies, tools, handbooks and guidelines

·     Provide anti-corruption, transparency, and cost-efficiency focus in all procurement processes

·     Conduct procurement process with a focus on country and NRC regulations

·     Prepare procurement documents in line with NRC procurement procedures

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of program intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations.
• Liaise with receiving units and suppliers to collect invoices and Delivery documents.
• Prepare the payment request, ensure the complete paper trail is attached, and submit it to the Procurement Officer for verification
• Maintain proper files for procurement documents (as per local filling procedures)
• Assist the Procurement Officer in establishing and coordinating routine processes and procedures for the Procurement department
• Any other task reasonably assigned by the supervisor

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are

• Finance department 
• Vendors

2. Qualification:

• University degree in related field preferably in Supply Chain Management / Purchasing and Supply
• Knowledge of the local market
• Knowledge of local language (Hausa, Kanuri)
• Previous (1yr) experience working in a Logistics/Procurement department (preferably NGO)
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• High-level competence in computer skills (Microsoft Office Applications)

 3.     Competencies

Competencies are important in order for the employee and the organization to deliver the desired results. They are relevant for all staff and are divided into the following two categories:

2.1. Professional competencies

• Experience from working as a Procurement Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good communication and negotiation skills
• Interpersonal skills, computer skills
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics

2.2 Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

4.     Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

The Job Description

• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework