Procurement Supervisor at Medecins Sans Frontieres

Job Code: LSO3203

Main Purpose

• Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance.

Accountabilities

• Plan and supervise day to day procurement activities ensuring an efficient implementation of procurement procedures in the project or capital.
• Regularly assess the market for new suppliers to supply the recurrent needs of the mission and seek products/services that offer the best value for money within the shortest timeframes.
• Negotiating prices and proposing new suppliers to be validated.
• Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services.
• Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplied" data: price, availability, quality, lead time.
• Together with the Supply Chain Officer, determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors.
• Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department.
• Coordinating and leading the team under him/her, including the defining each person's tasks (daily supervision and checking the quality of their work); drawing up work schedules and organizing and leading team meetings.
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Performing delegated tasks according to his/ her specialty and as specified in his/her job description.

Requirements

• Education Essential - Bachelor’s Degree in Supply Chain, Quantity Surveying / Business Administration related field preferred.
• Essential: two (2) years of previous experience in similar jobs.
• Desirable with MSF or other INGOs, in developing countries - Experience.
• Languages Mission language essential, Local language desirable.
• Knowledge: Essential computer literacy (word, excel, internet)