Procurement Policy & Compliance Advisor at IPAS

Reference No.: R339
Location: Nigeria (Remote)

Job Description

• The Procurement Policy & Compliance Advisor sets policy and provides technical guidance and monitoring for global procurement activities.
• The Procurement Policy & Compliance Advisor supports interpretation and implementation of policies and procedures to meet Ipas business needs and context.
• This position will ensure our ERP system aligns with our business needs and policies.
• The Procurement Policy & Compliance Advisor will provide a structured program to strengthen the capacity of our global offices to maintain the system, documentation, and relevant polices.
• The Procurement Policy & Compliance Advisor will serve as strategic thought partner on purchasing concepts, standards, sourcing, and complex procurement assignments.
• This position collaborates with US departments and country offices to manage costs and promote process efficiencies, and provides supportive supervision to one or more direct reports.

Primary Responsibilities

• Lead Ipas’s US procurement processes, procedurally and administratively through procurement-related tasks built into Ipas’s ERP, Workday.
• Create and maintain legally sound procurement instrument templates such as consulting agreements, subawards, and purchase orders. Provide risk reduction guidance to sponsorship and participant agreements.
• Support requisitioners and buyers in country offices and departments to ensure appropriate documentation is obtained, tracked, and maintained per policy in an accurate and timely manner.
• Assist staff in drafting requests for quotes, specifications, vendor evaluation criteria, and sole source justifications. Support negotiation of vendor terms and resolution of vendor performance or compliance issues, as necessary.
• Provide subject matter expertise, training, and guidance on Ipas’s procurement policy, procedures, and systems. Support the localization of global procurement policy, as requested.
• Partner with offices’ procurement staff to identify and address gaps in procurement instruments, procedures, and the ERP. Spearhead improvements with an emphasis on organizational efficiency, effectiveness, and standardization. 
• Keep abreast of evolving procurement best practices and donor procurement standards. Implement updates to reflect changes in regulatory or other matters impacting Ipas.
• Regularly meet with and listen to internal customers to understand their business needs and constraints. Update policies, procedures, and guidance to address the evolving business and contexts.
• Provide supportive supervision and professional mentorship to direct report(s) and other matrixed global procurement staff.
• Other duties as assigned.

Requirements
Minimum:

• Bachelor’s Degree in Business Administration, Supply Chain Management, or related field
• Five (5) years’ experience in a prior procurement role(s)
• Proven track record in customer service roles
• Working knowledge of strategic sourcing concepts and methodologies
• Advanced knowledge of and experience within the purchasing functions
• Ability to effectively communicate complex information both verbally and in writing
• Strong analytical skills, and user experience knowledge to make and communicate sound management decisions/recommendations
• Skilled in the use of ERP/financial and other business systems including MSOffice, Outlook, and Sharepoint
• Excellent oral and written communication skills. Skilled in drafting procurement instruments and vendor communications.

Preferred Skills:

• Supervisory experience.
• International experience in the nonprofit sector.
• Experience developing and delivering training for diverse audiences.
• French, Spanish, and/or Portuguese language capacity.
• Advanced technical training or certification related to procurement. In-depth working knowledge of contract drafting, management and change control processes.

Competencies:

• Detail-oriented
• Customer Service
• Communication and Collaboration
• Decisive Risk Management and Problem Solving
• Trainer
• “I got this” Attitude