Procurement Officer at Willers Solutions

Job Summary
The Procurement Officer will be responsible for:

• Finding and evaluating vendors to acquire the most cost-effective deals and to reduce procurement expenses
• Supervising Junior Procurement Officers in carrying out their responsibilities
• Liaising with all relevant departments for all contracting and procurement activities related to vendors and sub-contractor suppliers.

Duties & Responsibilities

• Draft the Procurement category strategy which will be approved by the Procurement Manager
• Ensure the highest level of integrity and confidentiality of the procurement process and proper adherence to procurement policies and procedures.
• Implement best practices to enhance process efficiency, optimize cost, and ensure compliance with the organization’s policies and procedures.
• Coordinate payment of invoices with the finance team as needed.
• Provide supervision for junior procurement staff on procurement procedures.
• Identify and recommend process improvements in all phases of the procurement cycle in order to reduce and manage overall corporate spending.
• Execute procurement strategies for goods and services such as strategic sourcing and spend analyses, to identify savings opportunities.
• Collaborate with end-users to ensure clarity of specifications and requirements and follow up on shipment and receiving goods.
• Evaluate the quality and cost of proposed services, supplies and equipment.
• Ensure adequate preparation of tender documents (RFP and RFQ) 
• Supervise the tender process from requisition to contract award and implement recommendations of the evaluation.
• Source, engage and negotiate with reliable vendors for all procurement categories to secure advantageous terms, and build long-term relationships
• Supervise the vendor registration process and ensure the vendor database is kept up to date
• Ensure contracts and Purchase Orders are awarded to Approved/Registered Vendors
• Supervise the review of vendors performance and implement recommendations

Requirements

• Minimum of 3 years as Procurement officer or in a similar field 
• Developing procurement Policies, Processes, and Procedure
• Implementing procurement processes such as sourcing and tendering 
• Contract Management
• Developing procurement budget
• Using an ERP system (SAP, Sage, etc.) or Procurement system 
• Managing vendors