Procurement Officer at UNOCASA Limited

Job Summary

• Responsible for guiding and supporting purchasing, receiving, storing, and utilization of food and beverage supplies/products in alignment with company policies and standards.

Job Duties, Responsibilities and Accountabilities
Strategic Responsibilities:

• Engage in strategic negotiations and establish strong supplier partnerships.
• Prepare procurement execution plans and oversee materials management and procurement functions.
• Ensure procurement operations conform to company policies and procedures.
• Maintain good relationships with vendors, suppliers, and community partners.

Operational Responsibilities:

• Secure products and services at optimal pricing without compromising quality.
• Ensure proper approval of requisitions before purchases.
• Develop and maintain a food management database for accurate records.
• Order products and supplies, ensuring timely availability and optimal quality.
• Receive, verify, and confirm accuracy and quality of orders.
• Maintain a safe and sanitary environment in food storage areas.
• Perform inventory counts and reconcile inventory records.
• Coordinate delivery and receipt of food and beverage products.
• Assist in the selection of appropriate suppliers and contractors.
• Analyze, negotiate, and prepare contractual agreements.
• Monitor progress of contractual agreements and resolve any issues.

Key Performance Indicators:

• Cost Savings
• Average time to procure
• Cycle time of purchase order
• Supplier/Vendor management
• Procurement audit/compliance
• Effectiveness of vendor evaluation criteria
• Adherence to food, health, and safety standards
• Resource optimization

Job Specifications

• Educational Qualifications: Bachelor’s Degree in Economics, Supply Chain Management, Accounting, or relevant discipline.
• Professional Qualifications: Professional Certification is advantageous.
• Experience: Minimum of 5 years of experience in a similar role.

Key Competency Requirements:
Functional /Technical

• Contract administration
• Negotiation skills
• Confidentiality

Behavioural:

• Effective Communication skills
• Integrity
• Commitment
• Drive
• Attention to detail
• Adaptability

Leadership:

• Time management
• Problem-solving
• Risk management