Procurement Officer at Tropical General Investments (TGI) Group

Key Responsibilities

• Ensure that the price negotiated and paid for are in line with market prices
• Maintain updated price tracker for all purchases items wise / category wise
• Responsible for reducing cost for the purchases of category of products handled
• Strengthen vendor database for products by scouting and onboarding reliable, competitive, corporate vendors - mainly authorized distributors, dealers, manufacturer, importers in order to avoid middlemen
• Negotiate favorable credit terms with vendors
• Ensure absolute compliance of vendors with agreed terms of contract
• Ensure all items needed are delivered within agreed timelines with internal customers
• Monitor inventory of items and ensure availability based on agreed parameters
• Ensure stock replenishments are processed and fulfilled as at when due
• Ensure timely receipt of quotes and prompt preparation of cost-comparison sheet after first contact with vendors
• Ensure LPO is prepared within 72 hours of getting approval on the cost-comparison sheet
• Ensure that deliveries of all emergency materials and supplies take place within 2 days for emergency orders
• Prepare periodic reports of operational activities to provide information and analytical support to enhance decision making
• Manage relationship with internal stakeholders to ensure satisfaction with quality of service delivery

Minimum Qualifications

• Bachelor’s degree in Finance/Accounting, Economics or Engineering
• 2 years’ experience in a similar role
• Ability to work accurately with numbers
• Result orientation
• Excellent communication skills (written, oral and presentation)
• Ability to pay keen attention to details
• Strong problem solving & analytical skills
• Good knowledge of Microsoft packages (Word, Excel & PowerPoint)