Procurement Officer-Readvertised at Borno Women Development Initiative (BOWDI)

The Procurement Officer will ensure procurement of goods or services are carried out on a timely manner, BOWDI requirements are complied with, procurement records are properly maintained and updated, periodic reports are prepared and submitted promptly, and procurement and supply chain management systems are strengthened.

Key Result Areas

Ensuring all procurements are tracked and recorded to identify items that should be part of a pre-approved tender process and ensure open and free competition process for all procurements.

Roles and Responsibilities

Procurement:

• Support the project team with development of specifications for required goods and services.
• Collaborate with the project team to define the technical details, timetables and contractual requirements to support complex and dynamic procurements.
• Establish and maintain sound working relationships with suppliers.
• Prepare draft RFQs and RFPs for review.
• Obtain quotations from vendors.
• Follow BOWDI Procurement Guidelines and ensure compliance with donor’s policies.
• Prepare Purchase Orders, Purchase Requisitions, and Amendments.
• Maintain Procurement files including POs files.
• Create and maintain a vendor database.
• Consolidate and circulate weekly procurement status reports and tracker for each department.
• Promptly process procurement requests and procurement of items that are necessary for programming and daily operations.
• Conduct market surveys, obtain official bids, and other needed documents from bidders in the market to respond to daily offices’ needs of goods and services for Program and daily offices operations.
• Prepare bids analysis, selection memos and convene procurement committee meetings.
• Negotiate prices and obtain best possible rates and deals for BOWDI.
• Review, prepare and/or amend and process procurement documents for submission to BOWDI finance team for payments.
• Assist in training of staff on procurement procedures and requirements.
• Perform any other duties as assigned by the hierarchy.