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  • Posted: Feb 28, 2024
    Deadline: Mar 1, 2024
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  • Rapid Action Aid Initiative is a womnan led woman led organisation and independent registered non-governmental, nonprofit, Non-religious and equal opportunity, civil society organization based in Maiduguri.
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    Procurement Officer

    Contract Duration: 3 months with possibility of extension

    Job Descriptions·

    • Overseeing and supervising employees and all activities of all project purchasing.
    • Preparing plans for the purchase of equipment, services, and supplies.
    • Following and enforcing the company’s procurement policies and procedures.
    • Maintaining good supplier relations and negotiating contracts.
    • Researching and evaluating prospective suppliers.
    • Preparing budgets, cost analyses, and reports.
    • Reviewing, comparing, analyzing, and approving products and services from vendors to be purchased for project supplies descriptions.
    • Managing inventories and maintaining accurate purchase and pricing records.
    • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
    • Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice in the organisation.
    • Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.
    • Work with Project manager to determine procurement needs quality and delivery requirements.
    • Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis.
    • Control and monitor expenses against approved budgets while Develop sourcing strategies. Cost saving budgeting and targeting
    • Set and plan how to achieve supplier accreditation and service level management, Payment terms negotiation, optimization and management of contracts with vendors
    • Review inventory and update as required
    • Receive orders from various departments
    • Initiate and keep track of orders
    • Receive, inspect and distribute orders
    • Reconcile or resolve order discrepancies with supplies.
    • Monitor delivery times to ensure they are on time
    • Maintain good relationships with suppliers and renegotiate prices on a regular basis
    • Keep daily records especially accounts to be submitted for payment to vendors on time
    • Good Administration and reporting skills as necessary where he/she make or purchase policy analysis and recommendations.

    Skills and qualifications:

    • Bachelor’s degree in accounting, business management or a similar field preferred.
    • 4 years of experience as a Procurement Officer or in a similar position.
    • Proficiency in Microsoft Office and purchasing software.
    • Supervisory and management experience.
    • Attention to detail.
    • Strong communication and negotiation skills.
    • Good analytical and strategic thinking skills.
    • As a hiring manager, recruiting vendors for supplies

    Collaboration:

    • Collaborate with the project manager to ensure that all procurement and logistics are falling accordingly to procurement policy and in accordance with the budget lines.
    • Builds and maintains effective relationships, with team, colleagues, Members, and external partners and supporters
    • Values diversity, and sees it as a source of competitive strength

    Creativity:

    • Develops and encourages new and innovative solutions
    • Willing to take disciplined risks.

    Integrity:

    • Honest, encourages openness and transparency; demonstrates highest levels of integrity.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified candidates should forward their CV to: hr@rapidactionaidinitiative.org using the position as subject of email.

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