Procurement Officer at Rapid Action Aid Initiative (RAAI)

Contract Duration: 3 months with possibility of extension

Job Descriptions·

• Overseeing and supervising employees and all activities of all project purchasing.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Reviewing, comparing, analyzing, and approving products and services from vendors to be purchased for project supplies descriptions.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice in the organisation.
• Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.
• Work with Project manager to determine procurement needs quality and delivery requirements.
• Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis.
• Control and monitor expenses against approved budgets while Develop sourcing strategies. Cost saving budgeting and targeting
• Set and plan how to achieve supplier accreditation and service level management, Payment terms negotiation, optimization and management of contracts with vendors
• Review inventory and update as required
• Receive orders from various departments
• Initiate and keep track of orders
• Receive, inspect and distribute orders
• Reconcile or resolve order discrepancies with supplies.
• Monitor delivery times to ensure they are on time
• Maintain good relationships with suppliers and renegotiate prices on a regular basis
• Keep daily records especially accounts to be submitted for payment to vendors on time
• Good Administration and reporting skills as necessary where he/she make or purchase policy analysis and recommendations.

Skills and qualifications:

• Bachelor’s degree in accounting, business management or a similar field preferred.
• 4 years of experience as a Procurement Officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Supervisory and management experience.
• Attention to detail.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• As a hiring manager, recruiting vendors for supplies

Collaboration:

• Collaborate with the project manager to ensure that all procurement and logistics are falling accordingly to procurement policy and in accordance with the budget lines.
• Builds and maintains effective relationships, with team, colleagues, Members, and external partners and supporters
• Values diversity, and sees it as a source of competitive strength

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.