Procurement Officer at Pagatech Limited

About the Role

• Paga is looking for a passionate and self-driven procurement officer to join our growing team! The Procurement Officer is responsible for managing the organization’s end-to-end procurement process from sourcing and vendor selection to purchase order (PO) management, contract negotiation, and ensuring timely delivery of goods and services.
• The role ensures that all procurement activities align with company policies, deliver value for money, and support operational efficiency.

Key Responsibilities
Procurement Planning & Strategy:

• Develop and implement procurement plans in line with business objectives and budget.
• Support departments in identifying procurement needs and preparing specifications or terms of reference.
• Maintain the procurement calendar and ensure timely processing of requisitions.

Vendor Management:

• Identify, evaluate, and onboard suppliers based on price, quality, reliability, and service delivery.
• Maintain an up-to-date and approved vendor database in the ERP (e.g., NetSuite).
• Conduct periodic vendor performance reviews and ensure compliance with contracts and SLAs.

Purchase Order Management:

• Review and process purchase requisitions, ensuring accuracy and completeness.
• Raise and track Purchase Orders (POs) in NetSuite, ensuring timely approvals and proper documentation.
• Monitor open POs and follow up on pending deliveries or invoices.

Sourcing and Negotiation:

• Obtain and evaluate quotes or bids from multiple suppliers to ensure competitive pricing.
• Negotiate favorable terms, discounts, and credit arrangements where applicable.
• Ensure all procurement activities comply with company policy and regulatory requirements.

Reporting & Documentation:

• Maintain accurate procurement records, including contracts, POs, vendor correspondence, and invoices.
• Prepare periodic procurement reports (e.g., PO status, spend analysis, savings achieved).
• Support internal and external audits with relevant procurement documentation.

Policy Compliance & Process Improvement:

• Enforce procurement policies, approval limits, and ethical standards.
• Recommend process improvements to enhance efficiency and transparency.
• Ensure segregation of duties and adherence to internal controls.
• Lead the implementation and optimization of ERP systems (NetSuite), accounting tools, and automation of reporting workflows.
• Standardize processes for financial operations, reconciliations, and reporting across all subsidiaries.

Educational Qualifications

• Bachelor’s Degree in Supply Chain Management, Business Administration, Accounting, Finance, or related field.
• Professional accounting certification (e.g., ACA, ACCA, CPA) is a plus
• Must have completed the mandatory NYSC

Experience:

• 3 - 5 years of progressive experience in procurement preferably within a corporate or ERP driven environment.
• Strong negotiation, analytical, and vendor management skills.
• Experience using ERP systems (e.g., NetSuite, SAP, Oracle) for procurement processes.

Behaviotal Competencies:

• High integrity and professionalism.
• Strong interpersonal and communication skills.
• Ability to manage multiple requests and prioritize effectively.