Procurement Officer at Learning Through Skills Acquisition Initiative - LETSAI

Job summary

The Procurement Officer shall manage our organisational procurement process and supply chain activities. The Procurement Officer will be responsible for sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of goods and services. This role requires strong negotiation skills, analytical thinking, and the ability to work collaboratively with internal and external stakeholders

Job responsibilities:

Programming

• Identify, evaluate, and select suppliers.
• Build and maintain strong relationships with vendors to ensure quality and timely delivery
• Prepare purchase orders and negotiate contracts.
• Ensure procurement activities align with budgetary constraints and company policies.
• Monitor stock levels and reorder supplies as needed.
• Collaborate with admin staff to ensure adequate inventory control.
• Conduct market research to identify trends, pricing, and supplier options.
• Evaluate market conditions to ensure competitive purchasing.

Program administration

• Ensure all procurement activities comply with legal and regulatory requirements.
• Maintain accurate records of purchases, contracts, and supplier performance.
• Identify cost-saving opportunities without compromising quality.
• Monitor spending and ensure procurement efficiency.
• Work with various departments to understand their supply needs.
• Facilitate communication between stakeholders and suppliers.
• Assess and mitigate risks associated with supply chain disruptions.
• Develop contingency plans for critical procurement issues.

Education and experience:

•  Bachelor’s degree in supply chain management, Procurement, Logistics, or related field.
• Minimum 3 years of experience in procurement or supply chain management.
• Experience working with procurement software and systems.

Personnel skills:

• Strong knowledge of procurement principles, practices, and regulations.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to analyse data, identify trends, and make informed decisions.
• Strong organizational and time management skills.
• Proficient in Microsoft Office and procurement software.