Procurement Officer at Krystal 12 Ltd

We seek a competent, detail-oriented, and commercially minded Procurement Officer with years of relevant experience, preferably in the oil and gas industry. The successful candidate will manage sourcing, purchasing, supplier relationships, and procurement documentation to ensure the timely, cost-effective, and compliant acquisition of materials, equipment, and services required for the company’s operations and projects.

Key Job Responsibilities

• Develop and implement procurement plans in line with operational requirements, project schedules, budgets, and company policies.
• Source, evaluate, and prequalify suppliers, manufacturers, vendors, and service providers for oil and gas materials, equipment, and services.
• Obtain and evaluate quotations, Requests for Quotation (RFQs), and competitive bids based on price, quality, technical compliance, delivery timelines, and commercial terms.
• Prepare purchase requisitions, purchase orders, bid evaluation reports, comparative statements, and other procurement documents.
• Manage procurement of oilfield equipment, spare parts, tools, consumables, PPE, chemicals, engineering materials, and other operational supplies as applicable.
• Coordinate with technical, operations, project, finance, stores, and logistics teams to confirm specifications, availability, delivery schedules, and budget approvals.
• Negotiate pricing, payment terms, warranties, delivery conditions, and service-level agreements to achieve value for money.
• Maintain an up-to-date database of approved vendors, supplier performance records, pricing information, and procurement documentation.
• Monitor purchase orders and supplier commitments to ensure timely delivery and resolve delays, discrepancies, and quality issues.
• Ensure all purchased goods and services meet approved specifications, applicable standards, client requirements, and HSE expectations.
• Support vendor registration, prequalification, tender submissions, and procurement documentation for oil and gas clients and projects.
• Track procurement expenditure, identify cost-saving opportunities, and prepare regular procurement status and performance reports.
• Ensure proper documentation, audit trails, and compliance with company procedures, applicable regulations, and ethical procurement practices.
• Liaise with logistics and clearing agents, where required, to coordinate transportation, importation, customs clearance, and delivery of materials.
• Assist with inventory monitoring, stock replenishment, supplier claims, and reconciliation of purchase orders, delivery notes, and invoices.

Qualifications

• Bachelor’s degree or HND in Procurement and Supply Chain Management, Purchasing and Supply, Business Administration, Logistics, Engineering, or a related discipline.
• Minimum of 3–5 years of relevant procurement experience, preferably within the oil and gas, engineering, construction, or industrial services sector.
• Professional certification in procurement or supply chain management, such as CIPS or an equivalent qualification, is an added advantage.
• Demonstrable experience in sourcing, vendor evaluation, purchase order administration, commercial negotiations, and procurement reporting.
• Knowledge of oil and gas procurement procedures, vendor prequalification, tender requirements, and technical purchasing documentation.
• Familiarity with procurement policies, contract terms, inventory control, and supplier performance management.

Required Skills

• Strategic Sourcing and Supplier Selection: Ability to identify reliable suppliers, assess market availability, compare offers, and select vendors based on cost, quality, compliance, and delivery capability.
• Negotiation and Cost Management: Strong ability to negotiate competitive prices, favorable payment terms, delivery schedules, warranties, and other commercial conditions.
• Tender and Bid Evaluation: Competence in reviewing RFQs, RFPs, supplier quotations, technical specifications, and commercial proposals.
• Procurement Documentation: Proficiency in preparing purchase orders, procurement schedules, comparative statements, evaluation reports, and supplier records.
• Technical Purchasing: Ability to interpret material descriptions, bills of quantities, technical specifications, equipment requirements, and engineering documentation, with support from technical teams where necessary.
• Contract and Commercial Administration: Understanding of purchase terms, delivery obligations, warranties, service agreements, and supplier contractual commitments.
• Data Analysis and Reporting: Ability to analyse pricing trends, procurement expenditure, supplier performance, lead times, and cost-saving opportunities.
• Computer and Systems Proficiency: Good working knowledge of Microsoft Excel, Word, and Outlook; familiarity with ERP systems and procurement software is an advantage.
• Inventory and Logistics Coordination: Ability to monitor stock requirements, follow up on deliveries, and coordinate transportation and materials receipt.
• Communication and Organisation: Excellent written and verbal communication, attention to detail, time management, and ability to handle multiple procurement priorities.

Core Competencies

• Integrity and Ethical Conduct: Maintains transparency, confidentiality, impartiality, and accountability throughout the procurement process.
• Commercial Awareness: Understands pricing structures, total cost of ownership, market fluctuations, supplier risks, and cost optimisation.
• Attention to Detail: Ensures accuracy in specifications, quantities, pricing, documentation, approvals, and purchase order terms.
• Analytical and Problem-Solving Ability: Evaluates alternatives, resolves procurement challenges, and makes sound purchasing recommendations.
• Planning and Prioritisation: Coordinates multiple requisitions, supplier lead times, project deadlines, and urgent operational requirements effectively.
• Supplier Relationship Management: Builds professional relationships with vendors while maintaining fair competition and company interests.
• Compliance and Risk Management: Recognises procurement risks and follows applicable company procedures, contractual obligations, HSE requirements, and relevant regulatory standards.
• Teamwork and Collaboration: Works effectively with operations, engineering, project management, finance, logistics, stores, and management teams.
• Accountability and Results Orientation: Delivers timely, cost-effective procurement outcomes while maintaining quality and documentation standards.
• Adaptability and Initiative: Responds proactively to changing project requirements, supply-chain disruptions, and urgent material demands.

Key Performance Expectations

The successful candidate will be expected to demonstrate measurable performance in:

• Timely fulfilment of approved procurement requests.
• Competitive pricing and demonstrable cost savings.
• Supplier delivery performance and quality compliance.
• Accuracy and completeness of procurement documentation.
• Effective supplier evaluation and vendor database management.
• Compliance with approved budgets, procurement procedures, and delegated approval limits.
• Prompt resolution of supplier disputes, delivery delays, and purchasing discrepancies.