Reporting Line: Head, Operations / Supply Chain Manager
Job Summary
The Procurement Officer will be responsible for sourcing, negotiating, and purchasing materials, components, and services required for furniture manufacturing operations. The role ensures cost efficiency, quality assurance, vendor reliability, and timely availability of materials to support production schedules and business objectives.
Core Working Relationships / Interfaces
- Production Team
- Design & Technical Team
- Projects Team
- Finance/Accounts Team
- Store/Warehouse Team
- Vendors and Suppliers
- Logistics & Transport Partners
Task Complexities
The Procurement Officer shall operate in a fast-paced manufacturing environment requiring strong commercial judgment, vendor management expertise, and cost control discipline. The role demands balancing quality, cost, and timelines while ensuring transparency and compliance with company policies.
Key Responsibilities
Strategic Sourcing & Procurement
- Source and evaluate suppliers for raw materials (wood, fittings, fabrics, hardware, finishes, etc.)
- Obtain competitive quotations and conduct cost benchmarking to ensure best value
- Negotiate pricing, payment terms, and delivery schedules with vendors
- Develop and maintain a reliable supplier database
Vendor Management
- Build and maintain strong relationships with key suppliers
- Conduct periodic vendor performance evaluations (cost, quality, delivery reliability)
- Identify and onboard alternative suppliers to mitigate supply risks
Inventory & Cost Control
- Collaborate with store and production teams to monitor inventory levels and prevent stock-outs or overstocking
- Ensure procurement aligns with approved budgets and cost targets
- Track market price trends and recommend cost-saving initiatives
Purchase Order & Documentation Management
- Raise and process purchase orders accurately and in a timely manner
- Ensure proper documentation of all procurement transactions
- Maintain up-to-date procurement records and reporting trackers
Quality Assurance & Compliance
- Ensure all procured materials meet required specifications and quality standards
- Work closely with QA/QC and production teams to resolve material issues
- Ensure adherence to company procurement policies and ethical standards
Logistics & Delivery Coordination
- Follow up on orders to ensure timely delivery to site/factory
- Coordinate with logistics providers for efficient transportation of goods
- Resolve delivery discrepancies and supplier-related issues promptly
Reporting & Analysis
- Prepare periodic procurement reports (cost analysis, vendor performance, savings achieved)
- Provide data-driven insights to support management decision-making
Required Skills
- Strong negotiation and vendor management skills
- High level of integrity and accountability
- Excellent analytical and cost management capabilities
- Strong organizational and documentation skills
- Proactive problem-solving approach
- Attention to detail and accuracy
- Good communication and interpersonal skills
- Proficiency in Microsoft Office (Excel, Word) and ERP systems
Education and Experience
- B.Sc. or HND in Business Administration, Supply Chain Management, or related field
- 3–4 years’ experience in procurement within a manufacturing environment (preferably furniture or related industry)
- Proven track record in cost control, vendor negotiation, and sourcing
Personal Attributes
- Integrity and transparency
- Proactivity and initiative
- Strong sense of ownership and responsibility
- Ability to work under pressure and meet deadlines
- Team-oriented mindset with a results-driven approach
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