PURPOSE OF THE ROLE
As the HQ Procurement Officer for Cedarcrest, you will work with HQ Procurement Manager to execute all the procurement needs of the hospitals and the Head Office. Your role will involve the following:
- Implementing procurement strategies.
- Managing supplier relationships.
- Optimizing costs.
- Ensuring the availability of high-quality supplies for the hospitals.
KEY RESPONSIBILITIES:
Responsibilities:
Procurement Strategy and Planning:
- Implement procurement strategies as developed by the Procurement Committee and HQ Procurement Manager.
- Plan and execute procurement activities promptly to ensure an uninterrupted supply of supplies.
Supplier Management and Relationships:
- Support the HQ Procurement Manager to manage all the suppliers and service providers with agreed KPIs.
- Negotiate contracts and pricing agreements as directed by HQ Procurement Manager.
Cost Optimization and Budgeting:
- Work with HQ Procurement Manager in managing Cedarcrest's cost of sales for all our services. Also, manage the procurement budgets across all the locations.
- Implement cost-saving initiatives without compromising on the quality of products and services.
- Analyze pricing trends, negotiate discounts, and optimize procurement costs.
Inventory Management and Supply Chain:
- Implement effective inventory management strategies for all supplies.
- To work with the HQ Store Manager in maintaining economic order levels for Cedarcrest stocks.
- Collaborate with internal stakeholders to forecast demand, prevent stockouts, and minimize wastage.
Compliance and Quality Assurance:
- Stay updated on regulatory requirements related to all items on our procurement list.
- Ensure all procurement activities comply with legal, ethical, and quality standards.
- Conduct quality checks and inspections at the point of delivery of goods to HQ Central Store.
Contract Management:
- Monitor contract compliance and resolve any issues or disputes that may arise as directed by HQ Procurement Manager.
- Collaborate with legal and compliance teams to ensure contract adherence and mitigate risks.
Performance Measurement and Reporting:
- Establish key performance indicators (KPIs) to measure procurement performance.
- Monitor and report on cost savings, supplier performance, inventory turnover, and contract compliance KPIs.
Technology and Process Improvement:
- Identify opportunities for process improvement and automation of procurement processes.
- Evaluate and implement procurement software or tools to streamline processes and enhance efficiency.
- Leverage data analytics to optimize inventory levels, identify cost-saving opportunities and improve decision-making.
HIERARCHY
- This role reports to the HQ Procurement Manager
KEY PERFORMANCE INDICATOR
Key Performance Indicators (KPIs) help measure your effectiveness and the success of your procurement efforts.
You will be measured on the following KPIs for your role:
- Cost Savings
- Supplier Performance/prompt delivery
- Procurement Cycle Time
- Contract Compliance
- Stakeholder Satisfaction
- Purchase Order Accuracy
- Supplier Diversity and Inclusion
- Process Efficiency
- Procurement Cost as a Percentage of Revenue
EDUCATION, CERTIFICATION AND EXPERIENCE REQUIREMENTS
- Bachelor's degree in Pharmacy, Business Administration, Supply Chain Management, or a related field.
- A Pharmacy Technician with proven procurement knowledge and experience can apply.
- Proven experience as a procurement officer or in a similar role, preferably within a healthcare or manufacturing sector.
- Sound knowledge of pharmaceutical procurement regulations, best practices, and industry trends will be an advantage.
- Strong negotiation and contract management skills.
- Effective communication and interpersonal skills.
- Proficiency in procurement software and Microsoft Office Suite.
- Certification in procurement (e.g., CSCP, CPM, or CPSM) will be an added advantage.
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