Procurement Officer (FMCG) at Ascentech Services Limited

Job Summary

• We are seeking a proactive and detail-oriented Procurement Officer to manage end-to-end procurement activities, supplier relationships, inventory coordination, and import documentation.
• The ideal candidate will have hands-on experience in sourcing, vendor management, purchase order processing, and import compliance within a fast-paced FMCG environment.

Key Responsibilities

• Manage the end-to-end procurement process, including Purchase Requisition (PR) preparation, quotation sourcing, purchase order (PO) creation, and approval coordination.
• Source, evaluate, negotiate, and onboard reliable local and international suppliers.
• Build and maintain strong relationships with vendors, subcontractors, and OEM suppliers to ensure uninterrupted supply.
• Prepare, issue, and monitor purchase orders to ensure timely delivery of materials and services.
• Coordinate Goods Received Notes (GRN) and ensure proper documentation after material receipt.
• Monitor inventory levels and collaborate with relevant departments to maintain optimal stock availability.
• Review supplier quotations, invoices, and procurement documents for accuracy and compliance.
• Partner with Production, Engineering, Maintenance, Finance, and other departments to understand procurement requirements.
• Source and procure spare parts, machinery components, and operational materials from local and international markets.
• Track supplier performance based on quality, cost, delivery timelines, and service standards.
• Coordinate with freight forwarders, logistics providers, customs brokers, and government agencies to ensure smooth import operations.
• Monitor shipments from supplier dispatch through customs clearance to warehouse delivery.
• Manage procurement records and documentation to support audit and regulatory compliance.
• Ensure adherence to organizational procurement policies and applicable regulatory requirements.
• Import & Trade Compliance
• Maintain strong knowledge of Nigerian import regulations, including NAFDAC, SON, Customs, and other statutory requirements.
• Ensure full compliance with customs procedures and import regulations throughout the procurement cycle.

Requirements

• Bachelor's Degree or HND in Purchasing & Supply, Business Administration, Logistics, Supply Chain Management, or a related discipline.
• 3–4 years of procurement experience, preferably within the FMCG or manufacturing sector.
• Strong understanding of procurement processes, supplier management, and inventory control.
• Experience managing import documentation and international procurement activities.
• Proficiency in Microsoft Office Suite and ERP/Procurement Management Systems.
• Excellent negotiation, analytical, organizational, and problem-solving skills.
• Strong communication and stakeholder management abilities.
• Ability to multitask and work effectively in a fast-paced environment.